University of California - Santa Barbara
Associate Director, Development & Foundation Events
University of California - Santa Barbara, Santa Barbara, California, us, 93190
Job Posting Details
Job ID: 81219 | Location: UCSB Campus | Full/Part Time: Part Time
Brief Summary of Job Duties The Associate Director is responsible for the strategic planning and execution of Development events, ensuring that each experience reflects the highest standards of excellence. This role focuses on managing all aspects of event production while prioritizing the engagement and recognition of donors and community partners. Events are designed to deepen relationships and enhance donor engagement in alignment with the university's mission and values. Events include fundraising events, stewardship events, volunteer board and committee meetings; private and public seminars and lectures; private receptions and dinners; large events with 400+ donors, local or regional Campaign events in Santa Barbara and throughout the nation attended by donors, and donor recognition events such as endowed chair inaugural festivities, facility dedications or building naming celebrations. Event attendees may include university and public dignitaries, politicians, celebrities, prominent local and national business leaders, UCSB Foundation Trustees, Chancellor's Council members, major donors and prospects, and alumni. Approximately 50-60 events are managed each year by the Development Events Team. The Associate Director interfaces with external audiences or donors on a daily basis, as well as campus internal stakeholders. The Associate Director works to ensure that all aspects of his/her development program are internally consistent, thematically related, thoroughly coordinated with all development teams and compatible with the policies and priorities of the Development Office and University.
Required Qualifications
Bachelor's Degree or equivalent combination of education and experience
1-3 years of experience in event planning and coordination
1-3 years of experience providing strong customer service skills with internal and external constituents
1-3 years of experience coordinating with facilities and operations to ensure the appropriate setup for events and serving as the liaison to marketing & communications
Must have excellent communication and interpersonal skills and strong customer service orientation
Preferred Qualifications
1-3 years of experience providing superior guest experience, events and stewardship for major and principal donors and prominent alumni
Special Conditions of Employment
Ability and willingness to do some light travel.
Ability and willingness to work some evenings and weekends.
Required to hold a valid driver's license, have a driving record that is in accordance with local policies and procedures, and/or enroll in the California Employer Pull Notice Program.
Satisfactory criminal history background check
Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
Job Functions and Percentages of Time
Event Strategy & Administration
50% - Independently develops, designs, plans, manages and executes a wide variety of donor fundraising events and business meetings in support of UCSB's fundraising program; manages full budget oversight, vendor contracts, and reconciliation; interfaces with donors and community partners; collaborates with development officers and internal stakeholders.
Event Planning & Execution
50% - Evaluates needs, negotiates with vendors, manages event budgets, ensures policy compliance and audit readiness; plans locations and vendors; oversees production of invitations, programs, and materials; recruits and trains on-site staff; maintains inventory and oversees development events.
UC Vaccination Programs Policy As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence, all Covered Individuals must participate in applicable Vaccination Programs by showing up-to-date vaccines or submitting an exception/request; additional directives may apply.
For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. For accommodation requests, contact Katherine Abad in Human Resources at 805-893-4664 or katherine.abad@hr.ucsb.edu.
Privacy Notification & Application Status Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures. Application Status: Please log into the Candidate Gateway to check status.
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Brief Summary of Job Duties The Associate Director is responsible for the strategic planning and execution of Development events, ensuring that each experience reflects the highest standards of excellence. This role focuses on managing all aspects of event production while prioritizing the engagement and recognition of donors and community partners. Events are designed to deepen relationships and enhance donor engagement in alignment with the university's mission and values. Events include fundraising events, stewardship events, volunteer board and committee meetings; private and public seminars and lectures; private receptions and dinners; large events with 400+ donors, local or regional Campaign events in Santa Barbara and throughout the nation attended by donors, and donor recognition events such as endowed chair inaugural festivities, facility dedications or building naming celebrations. Event attendees may include university and public dignitaries, politicians, celebrities, prominent local and national business leaders, UCSB Foundation Trustees, Chancellor's Council members, major donors and prospects, and alumni. Approximately 50-60 events are managed each year by the Development Events Team. The Associate Director interfaces with external audiences or donors on a daily basis, as well as campus internal stakeholders. The Associate Director works to ensure that all aspects of his/her development program are internally consistent, thematically related, thoroughly coordinated with all development teams and compatible with the policies and priorities of the Development Office and University.
Required Qualifications
Bachelor's Degree or equivalent combination of education and experience
1-3 years of experience in event planning and coordination
1-3 years of experience providing strong customer service skills with internal and external constituents
1-3 years of experience coordinating with facilities and operations to ensure the appropriate setup for events and serving as the liaison to marketing & communications
Must have excellent communication and interpersonal skills and strong customer service orientation
Preferred Qualifications
1-3 years of experience providing superior guest experience, events and stewardship for major and principal donors and prominent alumni
Special Conditions of Employment
Ability and willingness to do some light travel.
Ability and willingness to work some evenings and weekends.
Required to hold a valid driver's license, have a driving record that is in accordance with local policies and procedures, and/or enroll in the California Employer Pull Notice Program.
Satisfactory criminal history background check
Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
Job Functions and Percentages of Time
Event Strategy & Administration
50% - Independently develops, designs, plans, manages and executes a wide variety of donor fundraising events and business meetings in support of UCSB's fundraising program; manages full budget oversight, vendor contracts, and reconciliation; interfaces with donors and community partners; collaborates with development officers and internal stakeholders.
Event Planning & Execution
50% - Evaluates needs, negotiates with vendors, manages event budgets, ensures policy compliance and audit readiness; plans locations and vendors; oversees production of invitations, programs, and materials; recruits and trains on-site staff; maintains inventory and oversees development events.
UC Vaccination Programs Policy As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence, all Covered Individuals must participate in applicable Vaccination Programs by showing up-to-date vaccines or submitting an exception/request; additional directives may apply.
For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. For accommodation requests, contact Katherine Abad in Human Resources at 805-893-4664 or katherine.abad@hr.ucsb.edu.
Privacy Notification & Application Status Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures. Application Status: Please log into the Candidate Gateway to check status.
#J-18808-Ljbffr