University of California, Berkeley
Events Specialist (6291U), Univ Dev and Alumni Rel - #81054
University of California, Berkeley, Berkeley, California, United States, 94709
Overview
Events Specialist (6291U), Univ Dev and Alumni Rel - #81054 at University of California, Berkeley. Join to apply for the
Events Specialist (6291U), Univ Dev and Alumni Rel - #81054
role at
University of California, Berkeley . About Berkeley: At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value. We are looking for applicants who reflect California\'s diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan. At UC Berkeley, learning is a fundamental part of working, and we provide space for supportive colleague communities via numerous employee resource groups. Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley. Departmental Overview
External Relations is responsible for the comprehensive planning, strategizing, and implementing of a variety of events for the campus. These events include cultivation and recognition events for donors and friends of the University, the Chancellor’s signature events, and university ceremonies. The Events Assistant will provide comprehensive support for the development programs and university ceremonies and will be supervised by the Director, External Relations. Position Summary
Involves efficient planning and organizing of campus event activities, including managing logistics such as facilities, tickets, audience management activities, concessionaires, caterers, vendors, and facilitating communication and services with speakers and facility maintenance staff. Application Review Date
The First Review Date for this job is: 10/02/2025. Responsibilities
Plans, organizes, and implements small events or portions of larger events such as symposiums, conferences, program events, banquets, and VIP briefings. Coordinate details of events with campus academic and service units (Campuswide Memorial, New Student Convocation, Big Give, Homecoming Volunteers). Create, maintain, and distribute the Commencement schedule and other relevant information. Assist as needed on matters pertaining to protocol and university ceremonies, for example, ceremony regalia, Ph.D. ceremony, etc. Organize reservations and ticketing for events. Participates in planning, organizing, and staffing larger or more complex events, including being assigned responsibility for a specific event segment such as parking/transportation, catering, etc. Maintain database and process the nominations. Assist with University awards. Create, customize, and maintain registration systems for events; specialized knowledge of which system is best for each event. Manage budget for event income and expenses. Handles procurement (vendor identification, requesting proposals, vendor process, disbursements, etc.). Manages events such as Campus Wide Memorial, Big Give, ~300-person UDAR Town Hall Summits, Order of the Golden Bear Banquet. Serve as staff host at selected events planned by the unit, greet guests, and troubleshoot throughout the event. Prepare all material for allocating funds for commencement ceremonies. Track all financial records for commencements. Scouts potential locations, speakers, and vendors for future events. Establish and maintain a list of active outside speakers available to campus and community groups. Manage the vendoring process and protocol in BearBuy to ensure that Berkeley events, ceremonies, and programs are aligned with procurement policies and procedures. Oversees operational support staff. Assign event tasks to 4 students year-round. Recruits, manages, and trains volunteers at Homecoming (~100), Commencement (~50), and December Graduation (~20). Required Qualifications
Minimum 1 year of working knowledge of concepts, principles and practices of event planning and production and public relations. Minimum 1 year of working knowledge and experience with events at a nonprofit organization, educational organization, or corporate entity (such as a catering company), its programs, policies, mission, goals, objectives, achievements, and infrastructure. Demonstrated experience providing strong organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling. Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center, or other university organizations to its public. Excellent judgment and effective decision-making and problem-resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher-level staff and/or management. Demonstrated ability to work in diverse groups, including but not limited to students, staff, faculty, the general public, production personnel, technical operators, high-level donors/alumni, and performing artists. Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support. Working knowledge of Macintosh platform and Microsoft Word software. Working knowledge of Zoom.us. Experience dealing with VIPs. Bachelor\'s degree in related area and/or equivalent experience/training. Preferred Qualifications
Working knowledge of Adobe InDesign software. Working knowledge of Salesforce Marketing. Familiarity with and/or can quickly learn campus policies and procedures. Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California\'s Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The budgeted hourly range that the University reasonably expects to pay for this position is $30.17 -$35.92. This is a full-time (40 hours/week), career position that is eligible for UC Benefits. This is a non-exempt, biweekly-paid position.
How To Apply
To apply, please submit your resume and cover letter. Other Information
This is not a visa opportunity. This position is eligible for up to 40% hybrid work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change. Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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Events Specialist (6291U), Univ Dev and Alumni Rel - #81054 at University of California, Berkeley. Join to apply for the
Events Specialist (6291U), Univ Dev and Alumni Rel - #81054
role at
University of California, Berkeley . About Berkeley: At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value. We are looking for applicants who reflect California\'s diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan. At UC Berkeley, learning is a fundamental part of working, and we provide space for supportive colleague communities via numerous employee resource groups. Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley. Departmental Overview
External Relations is responsible for the comprehensive planning, strategizing, and implementing of a variety of events for the campus. These events include cultivation and recognition events for donors and friends of the University, the Chancellor’s signature events, and university ceremonies. The Events Assistant will provide comprehensive support for the development programs and university ceremonies and will be supervised by the Director, External Relations. Position Summary
Involves efficient planning and organizing of campus event activities, including managing logistics such as facilities, tickets, audience management activities, concessionaires, caterers, vendors, and facilitating communication and services with speakers and facility maintenance staff. Application Review Date
The First Review Date for this job is: 10/02/2025. Responsibilities
Plans, organizes, and implements small events or portions of larger events such as symposiums, conferences, program events, banquets, and VIP briefings. Coordinate details of events with campus academic and service units (Campuswide Memorial, New Student Convocation, Big Give, Homecoming Volunteers). Create, maintain, and distribute the Commencement schedule and other relevant information. Assist as needed on matters pertaining to protocol and university ceremonies, for example, ceremony regalia, Ph.D. ceremony, etc. Organize reservations and ticketing for events. Participates in planning, organizing, and staffing larger or more complex events, including being assigned responsibility for a specific event segment such as parking/transportation, catering, etc. Maintain database and process the nominations. Assist with University awards. Create, customize, and maintain registration systems for events; specialized knowledge of which system is best for each event. Manage budget for event income and expenses. Handles procurement (vendor identification, requesting proposals, vendor process, disbursements, etc.). Manages events such as Campus Wide Memorial, Big Give, ~300-person UDAR Town Hall Summits, Order of the Golden Bear Banquet. Serve as staff host at selected events planned by the unit, greet guests, and troubleshoot throughout the event. Prepare all material for allocating funds for commencement ceremonies. Track all financial records for commencements. Scouts potential locations, speakers, and vendors for future events. Establish and maintain a list of active outside speakers available to campus and community groups. Manage the vendoring process and protocol in BearBuy to ensure that Berkeley events, ceremonies, and programs are aligned with procurement policies and procedures. Oversees operational support staff. Assign event tasks to 4 students year-round. Recruits, manages, and trains volunteers at Homecoming (~100), Commencement (~50), and December Graduation (~20). Required Qualifications
Minimum 1 year of working knowledge of concepts, principles and practices of event planning and production and public relations. Minimum 1 year of working knowledge and experience with events at a nonprofit organization, educational organization, or corporate entity (such as a catering company), its programs, policies, mission, goals, objectives, achievements, and infrastructure. Demonstrated experience providing strong organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling. Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center, or other university organizations to its public. Excellent judgment and effective decision-making and problem-resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher-level staff and/or management. Demonstrated ability to work in diverse groups, including but not limited to students, staff, faculty, the general public, production personnel, technical operators, high-level donors/alumni, and performing artists. Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support. Working knowledge of Macintosh platform and Microsoft Word software. Working knowledge of Zoom.us. Experience dealing with VIPs. Bachelor\'s degree in related area and/or equivalent experience/training. Preferred Qualifications
Working knowledge of Adobe InDesign software. Working knowledge of Salesforce Marketing. Familiarity with and/or can quickly learn campus policies and procedures. Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California\'s Compensation & Benefits website. Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The budgeted hourly range that the University reasonably expects to pay for this position is $30.17 -$35.92. This is a full-time (40 hours/week), career position that is eligible for UC Benefits. This is a non-exempt, biweekly-paid position.
How To Apply
To apply, please submit your resume and cover letter. Other Information
This is not a visa opportunity. This position is eligible for up to 40% hybrid work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change. Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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