University of California - San Francisco Campus and Health
Administrative Officer 4
University of California - San Francisco Campus and Health, San Francisco, California, United States, 94199
Job Summary
This role will be approximately 3 months in duration. UCSF is seeking an experienced Administrative Officer 4 to manage and coordinate advanced administrative operations for a highly complex, multi-disciplinary department. This role involves strategic planning, financial management, HR, and operational oversight. The successful candidate will work closely with leadership and collaborate with various teams to ensure smooth department operations and support organizational goals.
The Pediatric Access Center at UCSF includes a dedicated team of 35 professionals, including Pediatric Access Center Nurses, BCH Nursing Supervisors, and Mission Bay Staffers. This team facilitates critical services, including patient movement coordination, staffing, and placement across various UCSF locations. Collaboration with physicians, nursing units, case management, and other teams is integral to ensuring exceptional patient flow and care.
Key Responsibilities
Manage, plan, and oversee the full range of administrative operations, including budget management, financial analysis, HR processes, and space planning.
Develop and prepare complex budgets with multiple funding sources, including grants and endowments.
Supervise a team of administrative and professional staff, ensuring effective performance and operations.
Collaborate with leadership on short- and long-term strategic planning for the department.
Act as a resource for pre- and post-award grants and contracts, ensuring compliance with university policies and regulations.
Represent the department in meetings, committees, and external collaborations.
Apply advanced problem-solving and analysis techniques to determine future resource allocation and process improvements.
Oversee a broad range of administrative programs, including but not limited to training, compliance, reporting, and facility operations.
Manage department-specific projects, ensuring timelines, deliverables, and objectives align with strategic goals.
Support onboarding and offboarding of staff, including credentialing and new hire orientation.
Coordinate staff training programs and maintain compliance with UCSF policies.
Develop and implement processes for staff safety, equipment maintenance, and workspace management.
Collaborate with external vendors and service providers to ensure operational efficiency.
Additional Information The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position, note the job code and search at the UC system site. The offer will consider the candidate's experience and current UCSF salary level for similar roles. Roles covered by a bargaining unit will have placement rules on the range. For benefits information, please visit UC compensation and benefits.
Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for clerical and technical support services to UCSF Departments and off-campus locations. Temporary employees may work on special projects, fill in for staff on vacation or leave, or temporarily fill a vacancy during recruitment. Temporary employees may become successful candidates for career or limited appointment positions.
Required Qualifications
Bachelor's degree in a related area or equivalent experience/training.
Advanced knowledge of university regulations, financial management, HR policies, and administrative operations.
Proficient in Microsoft Office Suite
Advanced interpersonal, verbal, and written communication skills.
Strong strategic planning, analytical, and customer service skills.
Experience with administrative systems and financial reporting tools.
Ability to maintain confidentiality and exercise discretion.
Preferred Qualifications
Master's Degree in Health Care Administration.
Advanced knowledge of UCSF-specific systems and processes.
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education, and excellence in patient care. It is the only campus in the UC system dedicated exclusively to the health sciences. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values and Equal Opportunity UCSF values professionalism, respect, integrity, diversity and excellence (PRIDE). We are committed to equity and building a diverse community. UCSF is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran or disabled status, or genetic information.
Organization TEP
Job Details Job Code and Payroll Title: 007378 ADMIN OFCR 4
Job Category: Administrative Support, Professional (Non-Clinical), Professional and Managerial, Temporary Employment
Bargaining Unit: 99 - Policy-Covered (No Bargaining Unit)
Employee Class: Temporary Employment
Percentage: 100%
Location: San Francisco, CA
Campus: Mission Bay (SF)
Shift: Days
Shift Length: 8 Hours
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The Pediatric Access Center at UCSF includes a dedicated team of 35 professionals, including Pediatric Access Center Nurses, BCH Nursing Supervisors, and Mission Bay Staffers. This team facilitates critical services, including patient movement coordination, staffing, and placement across various UCSF locations. Collaboration with physicians, nursing units, case management, and other teams is integral to ensuring exceptional patient flow and care.
Key Responsibilities
Manage, plan, and oversee the full range of administrative operations, including budget management, financial analysis, HR processes, and space planning.
Develop and prepare complex budgets with multiple funding sources, including grants and endowments.
Supervise a team of administrative and professional staff, ensuring effective performance and operations.
Collaborate with leadership on short- and long-term strategic planning for the department.
Act as a resource for pre- and post-award grants and contracts, ensuring compliance with university policies and regulations.
Represent the department in meetings, committees, and external collaborations.
Apply advanced problem-solving and analysis techniques to determine future resource allocation and process improvements.
Oversee a broad range of administrative programs, including but not limited to training, compliance, reporting, and facility operations.
Manage department-specific projects, ensuring timelines, deliverables, and objectives align with strategic goals.
Support onboarding and offboarding of staff, including credentialing and new hire orientation.
Coordinate staff training programs and maintain compliance with UCSF policies.
Develop and implement processes for staff safety, equipment maintenance, and workspace management.
Collaborate with external vendors and service providers to ensure operational efficiency.
Additional Information The final salary and offer components are subject to additional approvals based on UC policy. To see the salary range for this position, note the job code and search at the UC system site. The offer will consider the candidate's experience and current UCSF salary level for similar roles. Roles covered by a bargaining unit will have placement rules on the range. For benefits information, please visit UC compensation and benefits.
Department Description UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for clerical and technical support services to UCSF Departments and off-campus locations. Temporary employees may work on special projects, fill in for staff on vacation or leave, or temporarily fill a vacancy during recruitment. Temporary employees may become successful candidates for career or limited appointment positions.
Required Qualifications
Bachelor's degree in a related area or equivalent experience/training.
Advanced knowledge of university regulations, financial management, HR policies, and administrative operations.
Proficient in Microsoft Office Suite
Advanced interpersonal, verbal, and written communication skills.
Strong strategic planning, analytical, and customer service skills.
Experience with administrative systems and financial reporting tools.
Ability to maintain confidentiality and exercise discretion.
Preferred Qualifications
Master's Degree in Health Care Administration.
Advanced knowledge of UCSF-specific systems and processes.
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education, and excellence in patient care. It is the only campus in the UC system dedicated exclusively to the health sciences. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values and Equal Opportunity UCSF values professionalism, respect, integrity, diversity and excellence (PRIDE). We are committed to equity and building a diverse community. UCSF is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran or disabled status, or genetic information.
Organization TEP
Job Details Job Code and Payroll Title: 007378 ADMIN OFCR 4
Job Category: Administrative Support, Professional (Non-Clinical), Professional and Managerial, Temporary Employment
Bargaining Unit: 99 - Policy-Covered (No Bargaining Unit)
Employee Class: Temporary Employment
Percentage: 100%
Location: San Francisco, CA
Campus: Mission Bay (SF)
Shift: Days
Shift Length: 8 Hours
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