Executive Administrative Assistant Job at Forme in Los Angeles

About Forme

Forme® is a health-first apparel company designing patented, FDA-registered garments that actively improve posture, alignment, and recovery through daily wear. Our mission is to help people move, live, and perform better—by blending clinically backed design with modern fashion.

We operate at the intersection of health, performance, and apparel innovation. Our growing product line supports recovery, mobility, and biomechanical balance—without compromising aesthetic standards.

Learn more at forme.science

About the Role

We are hiring a part-time Executive Administrative Assistant to support senior leadership at our West LA headquarters. This role is ideal for a seasoned professional with a proven track record of providing executive support, managing calendars and communications, and coordinating cross-functional operations.

The position is on-site and requires a minimum of 5 years of experience in executive or administrative roles. This is a high-trust, high-autonomy opportunity for someone who can stay one step ahead of the details, organize the chaos, and keep leadership focused.

Responsibilities

Executive Support & Coordination

• Manage and optimize executive calendars, priorities, and meetings
• Coordinate logistics for internal and external meetings, calls, and travel
• Draft, organize, and send professional communications on behalf of leadership
• Track action items and support meeting follow-ups across teams and partners

Finance & Bookkeeping Support

• Track business expenses and organize supporting documentation
• Assist with monthly reconciliations, vendor invoicing, and payments
• Organize receipts, reimbursements, and P&L categorization for accounting
• Support light reporting and coordination with external accounting partners

Administrative & Operational Support

• Organize internal files, SOPs, and workflows (Google Drive, Notion)
• Assist with in-office operations: receiving packages, managing inventory, vendor comms
• Handle errands, returns, light shipping, and occasional appointment booking
• Maintain confidentiality and act as a point of coordination for internal teams

Project Management Support

• Track deadlines and flag upcoming priorities for executive review
• Help with simple documentation, process updates, and internal communication
• Support ad hoc projects across ops, marketing, and CX as needed

Qualifications

• Minimum 5 years of experience in administrative, executive assistant, or chief-of-staff roles
• Excellent written and verbal communication
• Strong attention to detail, discretion, and follow-through
• Technically confident: Google Workspace, Slack, Notion, Airtable familiarity preferred
• Reliable, punctual, and comfortable working in a lean, high-trust environment
• Must be located within commuting distance of West LA and able to work on-site
• Must be authorized to work in the U.S. (no CPT, OPT, or sponsorship available)
• Experience in Finance and Bookkeeping preferred

Compensation & Details

• Part-time hourly role: 20–30 hours per week
• Compensation: $23+/hour depending on experience
• Schedule is consistent but can offer flexibility within core working hours
• Growth opportunities available based on performance and company needs

How to Apply

Please email john@forme.science with the subject line:

“Executive Assistant Application – [Your Name]”

Include:

• Your resume or LinkedIn profile
• A short note (3–5 sentences) explaining your fit for this role
• Confirmation that you meet the experience, location, and availability requirements