Robert Half
Job Description
Job Description
We are looking for a dedicated and detail-oriented Office Manager to join our team in Charleston, South Carolina. This is a Contract-to-Permanent position within the construction industry, focused on supporting administrative and accounting tasks. The ideal candidate will work on-site, managing financial transactions, office operations, and assisting with subcontract administration for high-end residential construction projects.
Responsibilities:
• Handle accounts payable, including processing and managing 20-30 invoice payments annually and overseeing weekly financial transactions.
• Perform regular data entry tasks to maintain accurate financial records and ensure books are up to date.
• Reconcile accounts on a weekly basis and assist with quarterly tax preparations.
• Utilize QuickBooks Desktop Enterprise Construction Edition to manage accounting processes and financial reporting.
• Administer subcontract documentation and ensure compliance with project requirements.
• Order and maintain office supplies to support daily operations.
• Assist with receptionist duties, including greeting visitors and managing incoming communications.
• Provide support for special projects and initiatives as needed.
• Collaborate with management to identify opportunities for process improvements and financial incentives.
• Work independently in the office, ensuring trust and reliability in daily operations.• Proven experience in administrative office management, preferably within the construction industry.
• Familiarity with accounts payable processes and financial transaction management.
• Proficiency in QuickBooks Desktop Enterprise Construction Edition.
• Strong organizational skills with attention to detail and accuracy.
• Ability to work independently and prioritize tasks effectively.
• Willingness to learn and adapt to new responsibilities and processes.
• Excellent communication skills to interact with team members and external stakeholders.
• Early career professionals or recent graduates with a strong aptitude for numbers and problem-solving are encouraged to apply.
Responsibilities:
• Handle accounts payable, including processing and managing 20-30 invoice payments annually and overseeing weekly financial transactions.
• Perform regular data entry tasks to maintain accurate financial records and ensure books are up to date.
• Reconcile accounts on a weekly basis and assist with quarterly tax preparations.
• Utilize QuickBooks Desktop Enterprise Construction Edition to manage accounting processes and financial reporting.
• Administer subcontract documentation and ensure compliance with project requirements.
• Order and maintain office supplies to support daily operations.
• Assist with receptionist duties, including greeting visitors and managing incoming communications.
• Provide support for special projects and initiatives as needed.
• Collaborate with management to identify opportunities for process improvements and financial incentives.
• Work independently in the office, ensuring trust and reliability in daily operations.• Proven experience in administrative office management, preferably within the construction industry.
• Familiarity with accounts payable processes and financial transaction management.
• Proficiency in QuickBooks Desktop Enterprise Construction Edition.
• Strong organizational skills with attention to detail and accuracy.
• Ability to work independently and prioritize tasks effectively.
• Willingness to learn and adapt to new responsibilities and processes.
• Excellent communication skills to interact with team members and external stakeholders.
• Early career professionals or recent graduates with a strong aptitude for numbers and problem-solving are encouraged to apply.