Insight Global is hiring: Administrative Assistant in Louisville

Overview

Insight Global is looking for an Administrative Assistant in Louisville, KY. This Administrative Assistant supports the Operations Division by managing communications, typing and transcribing letters and reports, and handling incoming calls and messages across voicemail, email, and fax. They process mail, maintain organized filing systems and calendars, and prepare photocopies and materials for meetings. The role involves coordinating logistics for tours, special events, and meetings—including invoicing, recording payments, and assembling attendee materials. Additionally, the assistant processes invoices for payment, maintains records related to fleet vehicle purchases and maintenance, and ensures smooth administrative operations. This position may also take on supplemental tasks as needed to support the division’s evolving needs.

Responsibilities

• Manage communications, typing and transcribing letters and reports, and handle incoming calls and messages across voicemail, email, and fax.
• Process mail and maintain organized filing systems and calendars; prepare photocopies and materials for meetings.
• Coordinate logistics for tours, special events, and meetings, including invoicing, recording payments, and assembling attendee materials.
• Process invoices for payment and maintain records related to fleet vehicle purchases and maintenance.
• Support ongoing administrative operations and take on supplemental tasks as needed to assist the division’s evolving needs.

Qualifications

• Experience performing general administrative duties such as communications management, calendar organization, and document preparation.
• Ability to handle invoicing and payment records, and maintain orderly filing systems.
• Willingness to support additional tasks as required by the unit.

Location and Compensation

Louisville, KY

Exact compensation may vary based on factors including skills, experience, and education.