Overview
Be among the first 25 applicants. This is a part-time Administrative Assistant role at the Michigan Power Facility in Ludington, Michigan. The facility is a 125 MW 1x1 combined cycle cogeneration plant featuring a single Frame 7EA gas turbine.
The Administrative Assistant provides essential support to the plant and the Administrative Manager, ensuring accurate recordkeeping and smooth daily operations. The position offers 8-hour shifts, 3 to 4 days per week.
Responsibilities
- Provide part-time administrative support to the plant and Administrative Manager; maintain accurate electronic and paper files and open purchase orders and operational records.
- Control plant documentation, including procedures, work orders, and version-controlled records for audits and inspections.
- Enter and track invoices in accounting and CMMS platforms (e.g., Maximo); follow up on pending approvals and payment issues; support accounts payable processes and vendor coordination.
- Assist with procurement, including expediting orders, recommending substitutions, resolving shipment or invoice discrepancies, and supporting approval of purchase requisitions and purchase orders.
- Assist with monthly purchasing and financial reviews (e.g., Budget Variance Report) and related documentation.
- Prepare and distribute correspondence, reports, and documentation to vendors, internal teams, and plant leadership.
- Coordinate HR and safety training functions, including new hire documentation, quarterly drug screenings, tracking training, and maintaining records.
- Support operational logistics, including outage planning, shift schedules, inventory tracking, and vendor coordination.
- Provide administrative support for plant operations, including safety meeting setup, outage assistance, meeting scribe duties, and documenting safety incidents or audits.
- Maintain office supplies, manage distribution, and ensure security of plant records and files.
- Perform additional administrative, accounts payable, HR, or operational support tasks as assigned.
Safety and Working Environment
- Safety is a core value; all employees must work safely, adhere to safety rules and procedures, and follow posted warnings on company property.
- On-site conditions may require standing for extended periods, climbing stairs/ladders, and wearing protective equipment; occasional outdoor work in varying weather.
- Smoking restrictions apply in and around the facility.
Fitness for Duty
All personnel participate in the Fitness for Duty Program, including a post-offer physical examination, drug screening, and post-employment random drug testing.
Work Schedule
3 to 4 eight-hour shifts per week during regular business hours. Extended hours, weekend or holiday shifts, and on-call requirements may occur based on schedules and plant conditions. Some travel to offsite meetings may be needed.
Compensation
Base hourly rate of $22.00 to $24.75, plus an annual performance bonus and full benefits package.
Qualifications
- Detail-oriented administrative experience with a solid foundation in office and operational support, including HR, accounts payable, procurement, recordkeeping, and plant administrative support.
- High school diploma or equivalent required; Associate or Bachelor’s degree in business administration, human resources, or related field is a plus; relevant industry or military experience may substitute on a year-for-year basis.
- Experience supporting administrative functions in fast-paced operational environments; preferably in industrial or power generation settings.
- Familiarity with vendor communications, invoice processing, and AP activities; basic procurement knowledge (tracking orders, expediting shipments, PO approvals, vendor discrepancies).
- Proficiency with CMMS/ERP or similar systems for recordkeeping and reporting; strong attention to detail and accurate recordkeeping.
- Excellent organizational and communication skills to coordinate with vendors, internal teams, and plant leadership; ability to prepare professional correspondence and reports.
- Valid, unrestricted U.S. driver’s license in good standing.
About NAES: NAES Corporation provides operations, maintenance, and engineering services for energy facilities and is committed to a diverse and inclusive workplace. We hire based on merit and competence without discrimination in accordance with applicable laws.
Licenses & Certifications
- Driver's License (required)