Optimal Care is hiring: Administrative Assistant in Grand Rapids

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Optimal Care is where your dedication meets a rewarding career. As a clinician owned and operated company, we create the opportunity and environment for each employee to realize their highest potential while maintaining a personalized focus on our Patients and Families every day. We are the Midwest's premier provider of Physician Services, Home Health, and Hospice Care. Our integrated care delivery model incorporates technology, innovation and best practices. We produce value based outcomes by managing chronic disease process, rehabilitation and end of life care.

We live a simple Mission: Serve Together, Provide Value, and Deliver Exceptional Quality Care.

What does this mean for you? At Optimal Care, you have our resolute commitment to being an exceptional place to work. Your expertise, passion and commitment to exceptional quality care will continue to thrive. With you we can build a remarkable place to work.

Exceptional Benefits:

• Minimum of 3 Weeks Paid Time Off (PTO)
• Company Vehicle Program
• Flexible Work Schedule
• Mentorship Culture
• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Mileage Reimbursement
• Cutting Edge Technology

Optimal Care\'s Administrative Assistants are responsible for data entry and analytical responsibilities. Provides clerical support, manages executive calendars, creates appointments and prioritizes sensitive matters. The Administrative Assistant assists with multiple projects, is proficient in multi-tasking and always maintains the highest level of confidentiality and professionalism.

In this role you will be responsible for:

• Managing and maintaining executive schedules, including making appointments and meetings from both internal and external individuals as well as prioritizing the most sensitive matters
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
• Skilled data analysis and proficiency in Microsoft Applications including but not limited to Excel, Outlook, Word and Access. Perform filtering and sorting of data, V-lookup, Pivot Table and other functions, as requested
• Prepare requested reports and presentations, collect and analyze necessary information
• Record meeting discussions and provide minutes as requested
• Maintain inventory of executive office supplies. Anticipate office needs and fully stock as necessary
• Create and maintain both paper and electronic copies of all state required entity related documentation, certification, and licensing
• Coordinating and scheduling travel arrangements and conferences, as well as making appointments and preparing itineraries
• Organizes and prepares employee and/or external gifts, including but not limited to catering, floral arrangements, cards and various appreciation gifts
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
• Manage complex office administrative work requiring the use of independent judgment and initiative

Required Qualifications

• High School Diploma or GED equivalent
• 1 year experience in an administrative assistant setting
• Current and valid Driver\'s License
• Reliable transportation and valid automobile insurance coverage
• Requires interpersonal skills and ability to communicate effectively with employees
• Demonstrates problem-solving skills, organizational skills and attention to detail
• Demonstrates strong verbal and written communication skills
• Ability to operate computer equipment, Excel, Outlook, Word, multiple phone lines, fax, and photocopy machines

Desired Qualifications

• Associate Degree preferred

Location

• Office Location: 770 Kenmoor Ave, Suite 100, Grand Rapids, MI 49546

Hours

• Office Hours: 8:00 am – 5:00 pm, Monday through Friday

Background Screening

Optimal Care conducts a background screening upon acceptance of a contingent job offer. Background screening is completed by a third-party administrator, the Michigan Long-Term Care Partnership, and is performed in compliance with the Fair Credit Report Act.

Reasonable Accommodations

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Equal Opportunity Employer

Optimal Care is an equal-opportunity employer.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Medical Practices