Administrative Assistant Job at Ultimate Staffing in Delray Beach

Overview

We are partnering with a construction services company in Delray Beach, FL seeking an entry-level Project Coordinator to join their team. This position is ideal for someone looking to grow in the construction industry while gaining valuable experience in dispatching, work order management, and field coordination.

Schedule: 100% in-office, Monday-Friday, 7:30 AM - 4:30 PM, with occasional overtime depending on project flow.

Key Responsibilities

• Dispatch crews and coordinate daily maintenance schedules.
• Receive, review, and track work orders for accuracy and timely completion.
• Verify employee timecards, ensuring accuracy before submission.
• Serve as a point of contact between project managers, field crews, and office staff.
• Maintain organized records of equipment, materials, and production activity.
• Assist with vendor scheduling and communication as needed.
• Prepare reports and provide updates to leadership on project progress.

Qualifications

• At least 1 year of professional experience in an office or coordination role (construction industry experience a plus).
• Bachelor's degree preferred, but not required with relevant experience.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent verbal and written communication skills.
• Ability to thrive in a fast-paced, busy environment with competing priorities.
• Detail-oriented, organized, and eager to take ownership of tasks.
• Experience with Vista ViewPoint a major plus!

This is a great opportunity for someone with a strong work ethic who is eager to learn and grow in construction operations. If you do well in fast-paced environments, are dependable, and ready to own your role, this position offers a direct path to building a career in the industry.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative and Project Management

Industries

• Construction

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