Inside Higher Ed is hiring: Administrative Assistant III in Lorman

Job Title

Administrative Assistant III

Job Summary

The incumbent assists the department/unit supervisor with administrative activities and coordinates various administrative processes and projects. He/she is the primary or lead departmental administrative support position and has primary responsibility for a wide variety of complex and difficult processes associated with work unique to the department.

FLSA Status

Salaried Non Exempt

Employment Status

Full Time

Department

Finance & Administration Department

Location

Lorman

Open Date

03/11/2025

Open Until Filled

Yes

Posting Number

S1105

Number Of Vacancies

1

Summary of Benefits

Excellent Benefits Package

Essential Job Functions

• Serves as administrative assistant to the Vice President, FASO/CFO, providing or overseeing reception services, scheduling appointments, and supervising other administrative support personnel
• Performs complex technical assignments or program responsibility
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others, and providing more complex information on processes specific to the department to appropriate parties
• Supports administrative business functions by maintaining the departmental website and databases, scheduling the use of conference rooms, and maintaining security of equipment, files and records
• Organizes, coordinates, plans, and conducts departmental events
• Manages multiple departmental accounts by reconciling accounts monthly, maintaining running balances of sub-accounts, and preparing financial reports which are relied on by the supervisor to make financial decisions
• Assists with employment processes by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, entering required information into the applicant database, preparing required documents and assisting new employees with processes associated with onboarding
• Trains, assigns work, and reviews the work of full and part-time employees and student workers

Qualifications

Bachelor’s degree in office administration or related field

Four (4) years of increasingly responsible clerical, secretarial and office administrative support experience, including three (3) years of experience at a level comparable to an Administrative Assistant II

Licensing And Certifications

N/A

Work Environment

No

Physical Demands

Sedentary – Exerting 10 Pounds occasionally
Light – Exerting Up To 20 Pounds occasionally
Medium – Exerting 20-50 Pounds occasionally
Heavy and higher – Not Required

Travel

Not Required

EEO Statement

Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.