HR Coordinator Job at Children's Home Network in Tampa

Overview

JOB SUMMARY: The HR Coordinator is responsible for providing support to the HR Department in various areas including background screening, credentialing and compliance, recruitment, onboarding, employee relations, and benefits administration. A significant portion of the HR Coordinator’s work involves timely and accurate data entry into CHN’s HRIS/payroll system and maintaining up-to-date employee records and files. CHN operates in a highly regulated environment, and ensuring data accuracy is a primary role for the HR Coordinator. Part of this requirement includes assisting and supporting auditors, management, and regulatory agencies completing employee file reviews.

Essential Functions

• Receives and processes in the HRIS/payroll system data change requests, ensuring HRIS data accuracy and maintenance and complex with legal and regulatory requirements.
• Updates and maintains employee files.
• Updates and maintains other records, reports, and logs pertaining to HR information and quality improvement.
• Acts as the primary point of contact for funder and regulatory agency employee file audits and other document requests.
• Assists with background screening and prescreening processes as needed.
• Maintains records and documentation associated with training activities.
• Serves as point of contact for online training systems and monitors active users and department assignments for new hires and active employees.
• Ensures required posters and notices are posted on designated bulletin boards throughout the organization and all locations.
• Works with the HR team to support the reporting requirements needed to submit quarterly, semi-annual, and annual PQI reports as needed.
• Assists the HR team with recruitment support, job postings, and candidate follow up as needed.
• Performs other related duties as required and assigned.
• These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.

Minimum Qualification Requirements

Education & Experience

• Bachelor’s Degree in Human Resources or related business program
• Minimum of two (2) years of professional experience in a prior HR role
• Experience with ADP Workforce Now or other enterprise HRIS systems

Licenses & Certifications:

• Must possess and maintain a valid Florida driver’s license with no record of criminal driving offense or license suspension.
• Must possess means of having reliable transportation to and from work.
• Must be insurable under CHN’s current auto insurance policy.
• Must be able to work flexible hours, including evenings and weekends, if needed.
• Must successfully complete and maintain FDLE clearance, federal background and state criminal background check and sexual predator screening.

Competencies & Professional Development

Annual Training Requirements: The following training topics are required annually: Sexual Harassment, Blood-borne Pathogens, Workplace Accident Prevention and Reporting, Confidentiality and Privacy Practices, Diversity/Cultural Competency, Child Abuse and Neglect Mandated Reporter Statutes and Methods, Prevention of Violence in the Workplace, OSHA–related training, Crisis Prevention, and Program Goals.

On-going Training Requirements: Program Goals, Supervisory Techniques, Conflict Management, Data Management, and HR Best Practices.

Knowledge, Skills and Abilities:

• Strong understanding and knowledge of effective HR policies, practices, and procedures.
• Experience working with an HRIS database, including entering and extracting data for reports.
• Possess effective verbal and written communication skills, excellent interpersonal skills, organizational skills, and computer literacy.
• Detail-oriented with strong problem solving skills are required.
• Ability to speak to small groups and complete training presentations.
• Proficient in MS Office and HRIS systems.
• Ability to establish effective working relationships with clients, co-workers, supervisors and other individuals.
• Background in employment law and other government compliance regulations is preferred.

Supervision Received: Individual supervision on as needed basis. Supervision also accomplished through team meetings.

Essential Physical Skills

• Ability to effectively operate a telephone and personal computer.
• Frequent use of hands, voice and hearing.
• Ability to speak clearly and effectively.
• Ability to perform moderate lifting (5-15 lbs).
• Reasonable accommodation will be made for otherwise qualified individuals with a disability.

Environmental Conditions

• Works within an office environment with occasional interaction with children. Travels in the local area to participate in team or department meetings as needed.