Ottenweller Company, Inc. is hiring: Executive Assistant in Fort Wayne

Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communications skills, impeccable attention to detail, and the ability to multitask in a fast-paced environment. As the Executive Assistant, you will play a vital role in ensuring the smooth operation of daily activities, managing schedules, coordinating meetings, and handling confidential information with discretion and professionalism.

Responsibilities

1. Calendar Management: Maintain executive calendars, schedule appointments, and coordinate meetings, ensuring efficient use of time and resources.
2. Communication: Serve as the primary point of contact for internal and external stakeholders, screen and prioritize emails, phone calls, and correspondence, and respond on behalf of executives when necessary.
3. Travel Arrangements: Arrange complex travel itineraries, including flights, accommodations, and transportation, while considering preferences, budgets, and time constraints.
4. Business Acumen: Assist with compiling and interpreting spreadsheets.
5. Meeting Coordination: Prepare agendas, materials, and presentations for meetings, take accurate minutes, and follow up on action items to ensure timely completion.
6. Administrative Support: Draft correspondence, reports, and presentations, proofreading documents for accuracy and clarity, and manage filing systems both physical and digital.
7. Project Management: Support executives in various projects, tracking deadlines, milestones, and deliverables, and coordinate with team members to ensure timely completion.
8. Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality in all interactions and communications.
9. Relationship Management: Build and maintain positive relationships with clients, partners, and team members, representing the executives professionally at all times.

Requirements

1. Bachelor’s degree in business administration, communications, or related field preferred.
2. Proven experience as an executive assistant or similar role, supporting C-level executives or senior management.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
4. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
5. Strong interpersonal skills and the ability to communicate effectively with individuals at all levels.
6. Discretion and integrity when handling confidential information.
7. Adaptability and willingness to take on new challenges in a dynamic work environment.
8. Attention to detail and a commitment to producing high-quality work.

Location: Fort Wayne, IN • Salary: $50,000.00-$60,000.00

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.