YMCA of Superior California is hiring: Executive Assistant in Sacramento

Overview

Under the supervision of the CEO, the Executive Assistant provides high-level administrative support and coordination for executive leadership. This role involves a significant degree of discretion, independent judgment, and the ability to manage a dynamic workload in support of both day-to-day operations and special initiatives. This position also ensures smooth office operations and supports communication, planning, and scheduling across departments.

Compensation

Base pay range: $24.00/hr - $30.00/hr

Responsibilities

• Provide comprehensive administrative support to the President & CEO and senior leadership.
• Maintain confidentiality in all aspects of staff, client, and organizational information.
• Serve as a point of contact for internal and external communications, including fielding emails and calls, drafting correspondence, and preparing presentations.

• Manage calendars, schedule meetings, and coordinate logistics including room bookings and technology needs.
• Prepare agendas, take meeting minutes, and distribute materials as needed.

• Arrange executive travel including booking flights, accommodations, and transportation.
• Prepare and submit expense reports, track reimbursements, and reconcile statements.

• Assist in the planning and execution of internal projects and special initiatives.
• Support event logistics including board meetings, team trainings, retreats, and celebrations.

• Organize, maintain, and retrieve organizational documents, reports, and records.
• Create spreadsheets, presentations, and reports as requested.
• Maintain databases and file systems to ensure efficient information flow.

• Order office supplies, manage vendor relationships, and coordinate equipment maintenance.
• Help maintain a professional and organized office environment.

• Provide administrative support for the Board of Directors, including preparing and distributing meeting agendas, minutes, and related documents.
• Coordinate meeting logistics and maintain up-to-date contact lists and documentations.

• Support interdepartmental communication and follow-up on key projects.
• Handle other duties and tasks as assigned to support executive and operational needs.

• Proficiency in Microsoft Office Suite, calendar and scheduling software, and virtual meeting platforms.
• Demonstrated organizational, analytical, and problem-solving skills.
• Ability to work independently and manage multiple priorities with a high level of accuracy.
• Familiarity with project coordination and office systems management is preferred.

Qualifications

• At least three (3) years of administrative experience, preferably supporting executive-level staff.
• Strong verbal and written communication skills.

Benefits

• Comprehensive health benefits - Medical, Dental, Vision for full-time employees
• Retirement benefits - 10% employer contribution after eligibility requirements
• Employee Assistance Program for all employees
• CPR/First Aid Certification provided by YMCA
• Use of YMCA of Superior California facilities and programs
• Paid time off benefits for part-time and full-time employees after eligibility
• Training and staff development for all employees

Location & Type

Sacramento, CA

Employment type: Full-time

Job function

• Administrative

Industry

• Non-profit Organizations