Executive Assistant Job at Ruan Transportation Management Systems in Des Moines

Overview

The Executive Assistant will work on-site at the Ruan Campus located downtown Des Moines. Provide administrative support to a department and/or manager. Duties include general clerical, receptionist and project-based work. Project a professional company image through in-person and phone interaction.

Responsibilities

• Completes a broad variety of administrative tasks including: managing an active calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging complex travel plans and itineraries.
• Create and modify documents such as invoices, reports, memos, letters, and financial statements using software such as Microsoft Office.
• Setup and coordinate meetings, conferences, and special events.
• Support senior leadership in assigned project-based work.
• Attend meetings, prepare drafts of notes and finalize related material for dissemination.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the leadership team, including those of a sensitive or confidential nature. Determine course of action, referral, or response.
• Meet and greet visitors and customers as needed.
• Perform other job-related duties and special projects as required.

Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Truck Transportation