Executive Legal Assistant Job at Roessel Joy in Boston

Overview

We are seeking an experienced Legal Executive Assistant to provide high-level administrative and executive support to senior leadership in a Boston Legal office. This role supports the Managing Partner and a couple of associates, offering a balance of executive and legal assistant responsibilities. The ideal candidate is proactive, detail-oriented, and able to anticipate needs while managing priorities independently. This is a professional environment with strong collaborative support.

Base pay range: $85,000.00/yr - $100,000.00/yr

Responsibilities

• Provide executive-level support including calendar and schedule management.
• Prepare, submit, and track attorney expense reports, reimbursements, and invoices.
• Coordinate attorney travel arrangements and related expenses.
• Maintain and organize electronic and paper filing systems.
• Assist with legal tasks including time entry, conflict checks, and opening/closing matters.
• Edit and process client invoices accurately and timely.
• Support attorney marketing initiatives and prepare client-facing materials.
• Track, organize, and submit Continuing Legal Education (CLE) credits for attorneys.
• Manage registrations for conferences, professional events, and organizational memberships.
• Handle confidential information with discretion and professionalism.

Qualifications

• Minimum 5+ years supporting attorneys or senior executives in law firms or professional services.
• Strong proficiency in Microsoft Office Suite and legal practice management software.
• Exceptional organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills and meticulous attention to detail.
• Self-starter with the ability to anticipate needs and work independently.
• Experience with billing, time entry, and matter management preferred.

Why Join Us

• Collaborative, professional environment with strong team support.
• Opportunity to support senior leadership and make an immediate impact.
• Competitive compensation and professional growth opportunities.

Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Legal and Administrative
• Industries: Legal Services