Litigation Secretary Job at Adams & Martin Group in San Jose

Overview

We are hiring for a mid-sized law firm in San Jose with an immediate opening for a highly skilled Litigation (legal) Secretary with at least 5 years of stable employment experience supporting multiple litigation attorneys.

The successful candidate will have advanced knowledge of MS Word to create and edit correspondence, briefs, pleadings, TOAs, TOCs, and other legal documents. Must be proficient at e-filing and know Federal and State court rules. This role requires working out of the San Jose office (no remote work).

Salary information is provided for base pay and hourly rates but final compensation will depend on qualifications and experience.

Responsibilities

• Draft and edit legal documents using MS Word (correspondence, briefs, pleadings, TOAs, TOCs, and other legal filings).
• Perform e-filing and ensure compliance with Federal and State court rules.
• Maintain attorney calendars, schedule meetings and depositions, process expense reports and check requests.
• Coordinate maintenance of client files and utilize a document management system (e.g., NetDocs).
• Demonstrate strong organizational skills and manage multiple priorities in a fast-paced, team-oriented environment.

Qualifications

• At least 5 years of secretarial experience supporting litigation attorneys.
• Advanced proficiency in MS Word for creating and editing various legal documents.
• Proficiency in e-filing and knowledge of Federal and State court rules.
• Experience maintaining attorney calendars, coordinating meetings/depositions, and handling administrative tasks (expense reports, check requests).
• Familiarity with document management systems (e.g., NetDocs) is helpful.
• Strong organizational and multitasking abilities; able to work in a fast-paced environment.
• Willingness to work onsite in San Jose, CA.

Compensation

Base pay range: $105,000.00/yr - $115,000.00/yr

Hourly rate: $45.00 - $55.00 per hour (range may vary based on qualifications and experience).

Employment details

• Employment type: Full-time

Seniority level

• Not specified

Job function

• Legal

Industries

• Law Practice and Legal Services

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.