Insure National, LLC is hiring: Legal Secretary III in San Diego

Job Description

Job Description

Legal Secretary III / Administrative Assistant

San Diego, CA – Hybrid (2 days in office, 3 remote)

$75,000–$90,000 + excellent benefits

Are you an experienced Legal Secretary with strong trial prep and California civil litigation experience? We’re seeking a Legal Secretary III / Administrative Assistant to join a collaborative legal team supporting multiple attorneys. This is a great opportunity to step into a stable role with excellent benefits, training, and growth potential.

What You’ll Do

• Manage attorney calendars, court deadlines, and tickler systems.
• Schedule client meetings, expert consultations, depositions, and court appearances.
• Draft, format, and finalize pleadings, discovery, pre-trial, and trial documents for filing.
• Maintain organized and confidential electronic legal files.
• Transcribe dictation, correspondence, and litigation documents.
• Coordinate discovery responses and document production.
• Communicate with clients and external parties to obtain and share case information.
• Provide administrative support including mail processing, supply management, and IT/facilities coordination.
• Assist and provide backup coverage to other legal secretaries as needed.

What We’re Looking For

• 7+ years of defense trial litigation experience.
• 3+ years of recent California civil litigation experience.
• Proven trial preparation experience.
• High school diploma or GED (Bachelor’s preferred but not required).
• Strong knowledge of California court procedures and filing requirements.
• Proficiency in MS Word and case management software; typing 70+ WPM.
• Excellent organization, communication, and independent work skills.