United States Olympic & Paralympic Committee is hiring: Associate Director, Pan

Overview

Description Are you mission-driven and passionate about helping others succeed? Do you strive to lead, follow, and act with integrity? Are you the one who honors your commitments? Is building trusting relationships an integral part of why you do what you do? Do you push limits and challenge the status quo? If you answered YES, keep reading to discover how you can significantly contribute to Team USA’s success!

Here’s a Summary Of Responsibilities

Reporting to the Director, Summer Games, the Associate Director, Pan American Games will utilize experience, background, and knowledge from NGBs, USOPC, Sport Performance, and Organizing Committees to lead the planning, development, and execution of Games operations in collaboration with Sport Performance teams and Logistics for the Pan American and Junior Pan American Games.

The Associate Director is responsible for leading and executing the strategic plan, including performance strategies, staffing, logistics, contract negotiation, and budget development and oversight for Team USA at the Pan American and Junior Pan American Games. The Associate Director will serve in Games leadership roles and interface with NGBs, NOCs, Panam Sports, International Federations, and Organizing Committees to create the best Games environment for Team USA athletes to achieve sustained competitive excellence. Liaise with Olympic and Paralympic Games, Sport Performance, and Logistics teams to provide subject-matter expertise and maximize efficiencies across functional areas.

Here’s How You’ll Have An Impact

• Under the general supervision of the Director, Summer Games, lead the strategic planning and execution for the sport, staffing, logistical, and technical operations for the Pan American and Junior Pan American Games.

• Serve as the primary point of contact between the USOPC, Organizing Committee, and Panam Sports for Pan American and Junior Pan American Games.

• Establish and maintain effective and impactful working relationships with USOPC team members and NGBs to manage, communicate, and ensure the seamless integration of strategic and tactical plans for the Pan American and Junior Pan American Games.

• Supervise and develop the Coordinator, Summer Games. Delegate tasks appropriately, provide feedback, manage performance, and support professional growth.

• Direct and implement the following Pan American Games and Junior Pan American Games operational areas:

• Games Staffing — Oversee Games staffing plans and, in collaboration with People & Culture, the development/implementation of Games staff training/orientation.

• Games Planning Strategy — In collaboration with Sport Performance teams and Logistics, execute Games strategies for the Pan American and other assigned Games, which includes:

• Survey design and management of results

• Ongoing enhancement of content, data collection, and reporting methods

• Timely communication with NGBs and identified USOPC divisions

• Direct the planning and execution of site visits as necessary

• Delegation Management — Oversee the delegation registration, accreditation, and sport entries processes for U.S. teams and support staff participating in the Pan American and other assigned Games which includes:

• Collaborate with Sport Performance to develop and implement accreditation allocation strategy, communication, and administration.

• Oversee the preparations for, assist with the planning of, and attend Games Pre-Delegation Registration and Delegation Registration Meetings.

• Establish timelines and notification dates that correspond to Organizing Committee due dates and USOPC operational needs, and communicate information to NGBs and key USOPC divisions in collaboration with Sport Performance teams.

• Village Operations — Oversee the planning and execution of all Village areas, including housing, transport, freight/shipping, rate card, satellite villages and accommodations, accreditation, NGB/sport services, nutrition, athlete resource centers, information technology, communications, and security to ensure an optimal environment to support high performance in the athlete village.

• Operations Center — Coordinate with Logistics and USOPC divisions on planning and execution to ensure optimal support during the Pan American and other assigned Games for tickets, outside housing, legal, finance, air travel, airport operations, ground transportation, and shipping.

• Publications/Games (USOPC extranet) — Collaborate with Games Operations team to design, edit, and distribute all Pan American and other assigned Games communications and key information on appropriate platforms.

• Games Transition — Work with Olympic and Paralympic operational areas to lead a seamless transition between the Pan American and Parapan American Games.

• Games Application — Consult with the application lead, developers, and third parties as needed to create and execute a Team USA Delegation app.

• Partner with Logistics to execute the following:

• Games Travel — Collaborate on the development and implementation of the Games Travel strategy including air travel and airport operations.

• Ground Transportation — Collaborate on the development and implementation of a strategic and comprehensive ground transportation plan including:

• Working with NGBs and USOPC divisions to determine transportation needs and requirements

• Developing and managing strategy for vehicles, drivers and vehicle access and parking permits (VAPPs)

• Surveys & Evaluations — Oversee the development of Pan American and other assigned Games surveys and associated processes.

• Manage the budget and fiscal activities for the Pan American and Junior Pan American Games including budget creation, forecasting, monthly review, and reconciliation. Partner with USOPC Finance team to facilitate financial activities.

• Serve in Games leadership role(s) as requested. Supervise contractors, temporary staff, volunteers, and USOPC staff in their Games assignments as appropriate.

• Perform other duties as assigned.

Here are the skills and experience you’ll need to be effective:

• Bachelor’s degree or equivalent experience
• Must possess or have the ability to obtain a valid passport
• Must possess a valid driver’s license
• 6+ years of experience with Olympic or Paralympic sport programs including coaching, event operations management, logistics and team management, and/or experience with an organizing committee
• Proven ability to lead a multi-dimensional and cross-functional team
• Proven ability to promote and enhance sport performance
• Exemplary organizational skills and attention to detail
• Excellent written and oral communication skills
• Excellent customer service skills
• Detail oriented and good logistical skills with special attention to quality control
• Creative thinker and innovator
• Proficiency with Microsoft Word, Excel, PowerPoint, Access, Publisher, Outlook
• Basic proficiency in a second language other than English highly preferred

Here Are The Tools, Equipment, & Conditions

• Standard office equipment
• Relevant sport equipment
• Office environment in multi-story building on a multi-building site
• Significant national and international travel, often for extended periods of time
• Non-traditional work hours including nights, weekends, and holidays
• Non-traditional office and living environment at Games or meeting sites
• Provision of assistance and accommodation to athletes with a range of physical and visual disabilities
• Ability to endure physically demanding and strenuous activity during Games (lifting up to 40 pounds, walking up to 15 miles/day, minimal sleep, etc.)
• Regular attendance at work is an essential job function

Here’s Where You’ll Work Colorado Springs Downtown Headquarters / Hybrid

Here’s Some More Information You Need To Know

• Hiring pay range $76,178 – $96,746 per year
• This Full-Time, Exempt position is intended to work 40 hours per week.
• Bonus: This position will be eligible for the Annual Incentive Award Program, which has a 15% target. The USOPC may change or eliminate this program at any time at its sole discretion.
• Benefits: This position will be eligible for USOPC benefits. You can view a summary here.