Recruiting Coordinator Job at FreshDirect in New York

About FreshDirect

At FreshDirect, we are reinventing the grocery experience. Since day one, our mission has been simple: bring the best, freshest food directly from the farm to people’s home – faster, fresher, and smarter than anyone else. We are a technology-powered, customer-obsessed team building the most innovative end-to-end food supply chain in the industry. From proprietary routing systems to our state-of-the-art fulfillment center, every part of our business is designed to deliver unmatched quality, convenience and care. We partner directly with farmers, fishermen, and artisans to source the highest quality ingredients, then use smart data, automation, and logistics to get them to our customers’ door at peak freshness. It’s grocery shopping reimagined and we are just getting started. If you are passionate about innovation, care about what people eat, and want to be part of a team doing what no one else is doing, come build the future of food with us.

The Role

• As a Recruiting Coordinator, you will be the first to support the growing number of employees joining the FreshDirect family. You’ll focus on getting employees to complete pre-hire processes, understanding background requirements, owning the pre-onboarding compliance and credentialling processes, and scheduling new hires for orientation. You are empathetic, customer-centric, have great written (email) and verbal (phone) communication skills, and are very detail oriented. Excel proficiency is a MUST for this role.

What You’ll Do

• Craft and send emails with information about the company and position, including orientation schedules, and dress code.
• Support all aspects of pre-employment and onboarding activities inclusive of pre-employment testing, I-9 processing, IDs, and entry of new hires in the company’s HRIS system.
• Coordinate and maintain all aspects of the pre-employment verification process and monitor applicant status via the partner’s website.
• Prepare and lead employee onboarding processes, assessing background requirements and compliance/credentialing documents.
• Proactively monitor all open onboarding cases and provide guidance to the team on all activities.
• Partner with cross-functional vendors including background check companies, client vendors, and third-party IT vendors.
• Maintain extreme attention to detail, ensuring compliance deadlines are managed and organized correctly.
• Identify and report issues within the employee experience.
• Compile and update employee records; prepare and audit employee and DOT files and collect offer letters, I-9 forms, E-Verify, payroll forms, and policy acknowledgements.
• Collects and stores interview guides and interview rating grids; prepare and file all new hire employee folders.
• Lead and/or participate in projects and initiatives related to HR and Recruiting; work with outside partners to meet workforce planning goals.
• Build relationships with outside partners and sources and represent FreshDirect at job fairs.
• Enter and maintain requisition data in the Applicant Tracking System (ATS); assemble new hire packages as needed.
• Conduct pre-employment verifications including references.
• Assist with miscellaneous HR tasks and attend off-site job fairs to source and engage qualified talent.
• Attend hiring events across Brooklyn, Manhattan, and New Jersey; be able to work late hours as needed to support overnight operations or hiring events.

Education & Qualifications

• Experience in HR onboarding, preferred.
• Bachelor’s Degree in related discipline or demonstrated capability to perform job responsibilities through previous experience and education.
• Knowledge of Microsoft Office Suite, including strength in using Excel and PowerPoint.
• Strong analytical, communication, and organization skills; problem-solving skills with the ability to develop solutions.
• Must embody and demonstrate company values and culture.

Why Join FreshDirect?

• Compensation: $27.49 – $32.34/hour.
• Time to Recharge: Generous Paid Time Off, Safe & Sick Leave, and Paid Holidays.
• Comprehensive Health Coverage: Medical, vision, dental, and voluntary disability benefits.
• Future-Ready Finances: 401(k) plan with employer match and life insurance benefits.
• Workplace You’ll Love: Modern campus with gym, cafeteria, employee market, free parking, and shuttle service.
• Growth & Development: Leadership development programs and tuition discounts via partnerships with local colleges.
• Exclusive Perks: 20% employee discount on FreshDirect online orders and wine store; engagement events and vendor spotlights.

Our Culture

We embrace an in-office culture, centered on collaboration and energy from working together in a shared space. We look for people who excel in this environment and who can innovate, grow, and build successful careers with Fres hDirect. We are a leading innovator in the e-commerce and grocery industries.

Equal Opportunity

We are proud to be an equal opportunity employer. Fresh Direct, LLC and its affiliates do not discriminate against applicants or employees because of race, color, citizenship status, national origin, ancestry, gender, disability, sexual orientation, age, religion, creed, marital status, veteran status, or any other factor protected by law.

Disclaimer

The statements describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Position expectations may change as needs evolve.