Gellert Global Group is hiring: Office Coordinator in Town of Barron

Overview

The Heartisan Foods Office Coordinator is responsible for creating a supportive, friendly and comfortable atmosphere by welcoming visitors and supporting employee-facing services. This is a highly visible role with an opportunity to interact with all employees and visitors of the company and provide extensive administrative, reception and facilities coordination support.

Responsibilities

• Greet and direct visitors in a professional, friendly and hospitable manner
• Answer, screen and forward incoming phone calls
• Receive, sort and distribute daily mail/deliveries (back up)
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Create BOL’s and provide to transportation companies when shipping/receiving
• Assist HR with Employee questions/concerns, on-boarding, benefit enrollment and disburse pay checks and other communications
• Assist HR with organizing and/or supporting office events, both virtually and in-person
• Assist HR in maintaining adequately stocked breakroom and office supplies
• Assist Plant Manager with data entry of critical inventory reports
• Ensure public rooms are clean, organized and well maintained
• Take pride in the appearance of the office and make it friendly for our employees and guests
• Communicate with maintenance for any facilities needs and to ensure facility maintenance and safety
• Perform other duties as assigned

Skills And Qualifications

• High school degree
• Proven work experience as a receptionist, front office or similar role
• Professional attitude and appearance
• Customer service oriented
• Excellent interpersonal skills
• Excellent organizational skills and detail oriented
• Multitasking and time-management skills, with the ability to prioritize tasks
• Proficient with Microsoft Office Suite or similar software
• Excellent English verbal, written and editing skills

Physical Requirements

• Prolonged sitting or standing at a desk while working with office equipment for entire shift
• Ability to lift 25 - 30 pounds

Language Requirements

• Fluent in English
• Fluent in Spanish - helpful

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Strategy/Planning and Information Technology
• Industries
• Wholesale Import and Export