American Psychological Association
Assistant Controller
American Psychological Association, Washington, District of Columbia, us, 20022
Overview
Join to apply for the
Assistant Controller
role at
American Psychological Association . Responsibilities
Responsible for monthly, quarterly and year-end general ledger closures for APA. Plan, assign, review, and approve work of staff accountants (e.g., account schedules, bank reconciliations, credit card and bank fee analyses, journal entries, fee allocations, running of monthly APA reports and loading them on a portal for access by all users). Manage cash flow, cash transfers and the line of credit. Maintain bank account setup and signature authority; interact with bank representatives, vendors, and service providers. Maintain the chart of accounts in the accounting system. Ensure proper internal controls, manage compliance with debt covenants, review and approve dues and subscription rate tables and account strings. Be responsible for the accounting and reporting for the LLCs; oversee external contracted accountants; ensure monthly reports and schedules prepared by external accountants are complete and accurate (including depreciation, straight-line rent expense, commissions receivable/amortization); calculate annual management fee charges to LLCs; manage audits, monitor policies and procedures, guide, train and educate, maintain understanding of lease accounting, and review lease agreements. Consolidated financial statements and tax return preparation for APA; act as the main contact to audit and tax consultants; ensure timely audit wrap-ups and tax filings for all entities; conduct tax research; calculate and make timely estimated tax deposits; use system knowledge and computer skills to automate processes where possible. Manage the 401(k) audit and 5500 filing. Interact with audit and tax consultants, IRS and regulators, Audit Subcommittee members, and staff; maintain the Finance Policies & Procedures Manual; ensure internal controls and adherence to GAAP; test, develop, and refine controls and procedures as necessary. Other duties as assigned. Education and Experience
Education: Bachelor's in accounting or Finance with accounting concentration. CPA required. Nonprofit Accounting Expertise: 12+ years of accounting experience including general ledger management and financial reporting. Strong understanding of nonprofit financial operations and compliance, gained through direct nonprofit roles or public accounting experience with nonprofit clients. In-depth knowledge of GAAP, internal controls, and financial reporting standards to manage audits, tax filings and regulatory interactions. Experience managing audits, tax filings, and regulatory interactions; extensive knowledge of GAAP, internal controls, and financial reporting standards; strong analytical skills and experience with lease accounting and depreciation schedules. Team Leadership and Collaboration: Proven experience supervising or mentoring a small accounting team and managing external accounting contractors; ability to train and guide staff on accounting policies and procedures with excellent leadership, communication, and interpersonal skills. Support for Budgeting and Financial Planning: Experience compiling/reviewing data, preparing reports, and contributing to financial analysis in support of budgeting, forecasting, and planning processes led by senior leadership. Sound Judgment and Integrity: Trusted to handle sensitive financial information with discretion and professionalism. Computer Skills
Excellent Excel skills and ability to design and maintain accounting reports using Jet Reporting. Proficient in accounting software; demonstrated knowledge of technology and systems integration to ensure efficiency and accuracy in recording revenue between entities (MS Dynamics/Salesforce). Qualifications
Seniority level: Mid-Senior level. Employment type: Full-time. Job function: Accounting/Auditing and Finance. Industry: Non-profit Organizations. About APA
The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc. Job Location
Remote: APA jobs may be considered for remote work eligibility as defined in APA’s Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming. Application Instructions
Qualified candidates must apply online through APA’s applicant system and attach a resume and cover letter specifying salary expectations. Applications submitted without both documents are incomplete and will not be reviewed. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us. The American Psychological Association is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.
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Join to apply for the
Assistant Controller
role at
American Psychological Association . Responsibilities
Responsible for monthly, quarterly and year-end general ledger closures for APA. Plan, assign, review, and approve work of staff accountants (e.g., account schedules, bank reconciliations, credit card and bank fee analyses, journal entries, fee allocations, running of monthly APA reports and loading them on a portal for access by all users). Manage cash flow, cash transfers and the line of credit. Maintain bank account setup and signature authority; interact with bank representatives, vendors, and service providers. Maintain the chart of accounts in the accounting system. Ensure proper internal controls, manage compliance with debt covenants, review and approve dues and subscription rate tables and account strings. Be responsible for the accounting and reporting for the LLCs; oversee external contracted accountants; ensure monthly reports and schedules prepared by external accountants are complete and accurate (including depreciation, straight-line rent expense, commissions receivable/amortization); calculate annual management fee charges to LLCs; manage audits, monitor policies and procedures, guide, train and educate, maintain understanding of lease accounting, and review lease agreements. Consolidated financial statements and tax return preparation for APA; act as the main contact to audit and tax consultants; ensure timely audit wrap-ups and tax filings for all entities; conduct tax research; calculate and make timely estimated tax deposits; use system knowledge and computer skills to automate processes where possible. Manage the 401(k) audit and 5500 filing. Interact with audit and tax consultants, IRS and regulators, Audit Subcommittee members, and staff; maintain the Finance Policies & Procedures Manual; ensure internal controls and adherence to GAAP; test, develop, and refine controls and procedures as necessary. Other duties as assigned. Education and Experience
Education: Bachelor's in accounting or Finance with accounting concentration. CPA required. Nonprofit Accounting Expertise: 12+ years of accounting experience including general ledger management and financial reporting. Strong understanding of nonprofit financial operations and compliance, gained through direct nonprofit roles or public accounting experience with nonprofit clients. In-depth knowledge of GAAP, internal controls, and financial reporting standards to manage audits, tax filings and regulatory interactions. Experience managing audits, tax filings, and regulatory interactions; extensive knowledge of GAAP, internal controls, and financial reporting standards; strong analytical skills and experience with lease accounting and depreciation schedules. Team Leadership and Collaboration: Proven experience supervising or mentoring a small accounting team and managing external accounting contractors; ability to train and guide staff on accounting policies and procedures with excellent leadership, communication, and interpersonal skills. Support for Budgeting and Financial Planning: Experience compiling/reviewing data, preparing reports, and contributing to financial analysis in support of budgeting, forecasting, and planning processes led by senior leadership. Sound Judgment and Integrity: Trusted to handle sensitive financial information with discretion and professionalism. Computer Skills
Excellent Excel skills and ability to design and maintain accounting reports using Jet Reporting. Proficient in accounting software; demonstrated knowledge of technology and systems integration to ensure efficiency and accuracy in recording revenue between entities (MS Dynamics/Salesforce). Qualifications
Seniority level: Mid-Senior level. Employment type: Full-time. Job function: Accounting/Auditing and Finance. Industry: Non-profit Organizations. About APA
The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc. Job Location
Remote: APA jobs may be considered for remote work eligibility as defined in APA’s Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming. Application Instructions
Qualified candidates must apply online through APA’s applicant system and attach a resume and cover letter specifying salary expectations. Applications submitted without both documents are incomplete and will not be reviewed. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us. The American Psychological Association is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.
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