New River Community College
Assistant to the Vice President for Communications and Strategy, Division of Com
New River Community College, Greencastle, Indiana, United States, 46135
DePauw University is an Equal Employment Opportunity Employer
Women, members of underrepresented groups, and persons with disabilities are encouraged to apply. Position will remain open until filled. This position is not eligible for immigration sponsorship at this time. This is a part-time position working 1000 annual hours. The Assistant provides high-level, confidential administrative and operational support to the Vice President for Communications and Strategy and the Division of Communications and Marketing. This position is responsible for executive scheduling, meeting preparation, receipt and invoice tracking, office management, and departmental administrative coordination. With limited supervision, the Assistant ensures the efficient daily operation of the office and professionally supports the division’s strategic objectives. Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS STATEMENT(S)
Manage and maintain the Vice President’s complex calendar, including scheduling internal and external meetings, calls, travel, and events. Prepare and organize meeting materials for the Vice President, including agendas, background documents, presentations, and briefings, ensuring all materials are accurate, complete, and provided in advance. Develop, track, reconcile, and submit receipts, invoices, reimbursements, and other financial paperwork for the Vice President and the division. Process and monitor departmental invoicing, budget tracking, and procurement processes for the Division of Communications and Marketing, alerting departmental leadership to issues as they arise. Coordinate and schedule departmental meetings, retreats, trainings, and special events, including preparation of agendas, minutes, communications, and follow-up activities. Organize departmental office operations to maximize efficiency, including inventory, equipment, and supplies. Serve as the primary point of contact for internal and external inquiries to the Vice President, prioritizing and triaging incoming requests. Assist with travel arrangements for the Vice President and departmental leaders, including registration, transportation, and accommodations; process related travel reimbursements. Maintain department files, correspondence, and confidential records in accordance with university policy and applicable laws. Maintain security and confidentiality of sensitive information at all times. Support other administrative needs for the Vice President and the division, including routine correspondence, document preparation, and special projects as assigned. Perform other duties as assigned. POSITION QUALIFICATIONS
Competency Statements Accuracy – Demonstrates high attention to detail and thoroughness in all work. Adaptability – Comfortable managing shifting priorities and ambiguity in a dynamic environment. Ambition – Demonstrates drive and initiative in pursuing personal advancement or recognition. Confidentiality – Maintains the utmost confidentiality in handling sensitive issues and documents. Detail Oriented – Pays close attention to minute details of a project or task. Diversity Oriented – Values diverse experiences and encourages input and collaboration from campus stakeholders. Judgment – Exercises sound judgment and decision-making, especially on confidential or time-sensitive matters. Organized – Manages multiple tasks, tracks projects, and meets deadlines in a fast-paced setting. Problem Solving – Proactively identifies and resolves administrative and logistical challenges. Relationship Building – Develops positive professional relationships within the division and across the university. Self-Motivation – Takes initiative, works independently, and follows through. Teamwork – Collaborates effectively within a team and across departments. Time Management – Organizes workload and priorities efficiently. SKILLS & ABILITIES
Education: High school diploma or equivalent required; associate’s degree or higher, or three or more years of related administrative experience preferred. Experience: At least three years of experience in administrative support, preferably supporting senior leadership or a complex office. Experience in higher education, marketing, communication, corporate, or similarly complex, deadline-driven environments is highly desirable. Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Computer Skills: Advanced knowledge of scheduling and collaboration tools (e.g., Google Suite, Zoom, etc.) required. Knowledge of, or willingness and ability to learn, institution-specific software for budgeting and procurement (e.g., Workday) is expected. Certificates, Licenses & Registrations: List here, if any. Other Requirements: Strong written and verbal communication skills. PHYSICAL DEMANDS
Stand – Occasional Walk – Occasional Sit – Frequent Handling / Fingering – Frequent Reach Outward – Occasional Reach Above Shoulder – Occasional Climb – Occasional Crawl – Occasional Squat or Kneel – Occasional Bend – Occasional Speak – Frequent 10 lbs or less – Occasional 11-20 lbs – Occasional 21-50 lbs – Occasional Over 100 lbs – Not Applicable Push/Pull – Occasional 13-25 lbs – Occasional 26-40 lbs – Not Applicable 41-100 lbs – Not Applicable Activity is not applicable to this occupation. Other Physical Requirements
Vision (Near, Distance, Peripheral, Depth Perception) Hearing (Auditory perception, or audition - normal office environment) WORK ENVIRONMENT
Normal office environment. Occasional event or travel related work as needed. DePauw University is committed to diversity and equal opportunity in hiring, promotion, compensation, and admission procedures. Institutional decisions are based on qualifications and performance without regard to race, color, creed, religion, national origin, sexual orientation, disability, age, gender, gender identity or gender expression, except where allowed by law. The university seeks to reflect the diversity of society and complies with applicable regulations regarding equal employment opportunities. Employee Benefits Overview
There are many benefits offered to DePauw Employees. For full-time benefits-eligible employees these benefits include medical, dental and vision insurance; Basic Life insurance, AD&D and Long Term Disability; and options for additional voluntary life insurance. Additional voluntary benefits, Tuition Remission and Exchange, Relocation Allowance, and Seethe Benefits Hub are also available. All employees may participate in the retirement savings plan, as well as employee discounts and access to University resources. Policy details on Vacation Time, Personal Time, and Sick Time are available in the Employee Handbook. The Cigna Employee Assistance program is available to all employees and their households. ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER, SUCH AS: Welch Fitness Center and wellness classes Indoor Tennis and Track Center University Libraries Peeler art galleries Green Center for the Performing Arts events and programs Ubben lecture series Free athletic events Bookstore and Starbucks discounts Employee discounted meal plan Free parking Nature park with walking and biking trails Personal duplicating and printing discounts EEO is the law. Information about equal employment opportunity is available.
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Women, members of underrepresented groups, and persons with disabilities are encouraged to apply. Position will remain open until filled. This position is not eligible for immigration sponsorship at this time. This is a part-time position working 1000 annual hours. The Assistant provides high-level, confidential administrative and operational support to the Vice President for Communications and Strategy and the Division of Communications and Marketing. This position is responsible for executive scheduling, meeting preparation, receipt and invoice tracking, office management, and departmental administrative coordination. With limited supervision, the Assistant ensures the efficient daily operation of the office and professionally supports the division’s strategic objectives. Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS STATEMENT(S)
Manage and maintain the Vice President’s complex calendar, including scheduling internal and external meetings, calls, travel, and events. Prepare and organize meeting materials for the Vice President, including agendas, background documents, presentations, and briefings, ensuring all materials are accurate, complete, and provided in advance. Develop, track, reconcile, and submit receipts, invoices, reimbursements, and other financial paperwork for the Vice President and the division. Process and monitor departmental invoicing, budget tracking, and procurement processes for the Division of Communications and Marketing, alerting departmental leadership to issues as they arise. Coordinate and schedule departmental meetings, retreats, trainings, and special events, including preparation of agendas, minutes, communications, and follow-up activities. Organize departmental office operations to maximize efficiency, including inventory, equipment, and supplies. Serve as the primary point of contact for internal and external inquiries to the Vice President, prioritizing and triaging incoming requests. Assist with travel arrangements for the Vice President and departmental leaders, including registration, transportation, and accommodations; process related travel reimbursements. Maintain department files, correspondence, and confidential records in accordance with university policy and applicable laws. Maintain security and confidentiality of sensitive information at all times. Support other administrative needs for the Vice President and the division, including routine correspondence, document preparation, and special projects as assigned. Perform other duties as assigned. POSITION QUALIFICATIONS
Competency Statements Accuracy – Demonstrates high attention to detail and thoroughness in all work. Adaptability – Comfortable managing shifting priorities and ambiguity in a dynamic environment. Ambition – Demonstrates drive and initiative in pursuing personal advancement or recognition. Confidentiality – Maintains the utmost confidentiality in handling sensitive issues and documents. Detail Oriented – Pays close attention to minute details of a project or task. Diversity Oriented – Values diverse experiences and encourages input and collaboration from campus stakeholders. Judgment – Exercises sound judgment and decision-making, especially on confidential or time-sensitive matters. Organized – Manages multiple tasks, tracks projects, and meets deadlines in a fast-paced setting. Problem Solving – Proactively identifies and resolves administrative and logistical challenges. Relationship Building – Develops positive professional relationships within the division and across the university. Self-Motivation – Takes initiative, works independently, and follows through. Teamwork – Collaborates effectively within a team and across departments. Time Management – Organizes workload and priorities efficiently. SKILLS & ABILITIES
Education: High school diploma or equivalent required; associate’s degree or higher, or three or more years of related administrative experience preferred. Experience: At least three years of experience in administrative support, preferably supporting senior leadership or a complex office. Experience in higher education, marketing, communication, corporate, or similarly complex, deadline-driven environments is highly desirable. Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Computer Skills: Advanced knowledge of scheduling and collaboration tools (e.g., Google Suite, Zoom, etc.) required. Knowledge of, or willingness and ability to learn, institution-specific software for budgeting and procurement (e.g., Workday) is expected. Certificates, Licenses & Registrations: List here, if any. Other Requirements: Strong written and verbal communication skills. PHYSICAL DEMANDS
Stand – Occasional Walk – Occasional Sit – Frequent Handling / Fingering – Frequent Reach Outward – Occasional Reach Above Shoulder – Occasional Climb – Occasional Crawl – Occasional Squat or Kneel – Occasional Bend – Occasional Speak – Frequent 10 lbs or less – Occasional 11-20 lbs – Occasional 21-50 lbs – Occasional Over 100 lbs – Not Applicable Push/Pull – Occasional 13-25 lbs – Occasional 26-40 lbs – Not Applicable 41-100 lbs – Not Applicable Activity is not applicable to this occupation. Other Physical Requirements
Vision (Near, Distance, Peripheral, Depth Perception) Hearing (Auditory perception, or audition - normal office environment) WORK ENVIRONMENT
Normal office environment. Occasional event or travel related work as needed. DePauw University is committed to diversity and equal opportunity in hiring, promotion, compensation, and admission procedures. Institutional decisions are based on qualifications and performance without regard to race, color, creed, religion, national origin, sexual orientation, disability, age, gender, gender identity or gender expression, except where allowed by law. The university seeks to reflect the diversity of society and complies with applicable regulations regarding equal employment opportunities. Employee Benefits Overview
There are many benefits offered to DePauw Employees. For full-time benefits-eligible employees these benefits include medical, dental and vision insurance; Basic Life insurance, AD&D and Long Term Disability; and options for additional voluntary life insurance. Additional voluntary benefits, Tuition Remission and Exchange, Relocation Allowance, and Seethe Benefits Hub are also available. All employees may participate in the retirement savings plan, as well as employee discounts and access to University resources. Policy details on Vacation Time, Personal Time, and Sick Time are available in the Employee Handbook. The Cigna Employee Assistance program is available to all employees and their households. ENJOY ACCESS TO THE AMAZING FACILITIES AND PROGRAMS DEPAUW UNIVERSITY HAS TO OFFER, SUCH AS: Welch Fitness Center and wellness classes Indoor Tennis and Track Center University Libraries Peeler art galleries Green Center for the Performing Arts events and programs Ubben lecture series Free athletic events Bookstore and Starbucks discounts Employee discounted meal plan Free parking Nature park with walking and biking trails Personal duplicating and printing discounts EEO is the law. Information about equal employment opportunity is available.
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