New River Community College
Assistant to the Vice President for Institutional Equity
New River Community College, Greencastle, Indiana, United States, 46135
Overview
DePauw University is an Equal Employment Opportunity Employer and encourages women, members of underrepresented groups, and persons with disabilities to apply. Position will remain open until filled. This position is not eligible for immigration sponsorship at this time. This is a part-time position working 1000 annual hours. The Assistant provides high-level, confidential administrative and operational support to the Vice President for Institutional Equity and the Division of Institutional Equity. This position is responsible for executive scheduling, meeting preparation, receipt and invoice tracking, office management, and the division’s administrative coordination. With limited supervision, the Assistant ensures the efficient daily operation of the division, while professionally supporting the division’s strategic objectives. Reasonable Accommodations
Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions
Manage and maintain the Vice President’s complex calendar, including scheduling internal and external meetings, calls, travel, and events. Prepare meeting materials for the Vice President, including agendas, background documents, presentations, and briefings, ensuring all materials are accurate, complete, and provided in advance. Develop, track, reconcile, and submit receipts, invoices, reimbursements, and other financial paperwork for the Vice President. Process and monitor the division’s invoicing, budget tracking, and procurement processes, alerting leadership to issues if they arise. Coordinate and schedule divisional meetings, retreats, trainings, and special events, including preparation of agendas, minutes, communications, and follow-up activities. Organize divisional office operations to maximize efficiency, including inventory, equipment, and supplies. Serve as the primary point of contact for internal and external inquiries to the Vice President, prioritizing and triaging incoming requests. Assist with travel arrangements for the Vice President, including registration, transportation, and accommodations; process related travel reimbursements. Maintain divisional files, correspondence, and confidential records in accordance with university policy and applicable laws. Maintain security and confidentiality of sensitive information at all times. Support other administrative needs for the Vice President and the division, including routine correspondence, document preparation, and special projects as assigned. Other duties as assigned. POSITION QUALIFICATIONS
Competency Statements
Accuracy: Demonstrates high attention to detail and thoroughness in all work. Adaptability: Comfortable managing shifting priorities and ambiguity in a dynamic environment. Confidentiality: Maintains the utmost confidentiality in handling sensitive issues and documents. Diversity Oriented: Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders. Judgment: Exercises sound judgment and decision-making, particularly regarding confidential or time-sensitive matters. Organization: Skilled at managing multiple tasks, tracking projects, and meeting deadlines in a fast-paced setting. Problem Solving: Proactively identifies and solves administrative and logistical challenges. Relationship Building: Develops positive professional relationships within the division and across the university. Self-Motivation: Takes initiative, works independently, and demonstrates strong follow-through. Teamwork: Collaborates effectively within a team and across departments. Time Management: Organizes workload and priorities efficiently. Skills & Abilities
Education:
High School Diploma or General Education Degree (GED) required; Associate’s Degree or higher preferred. Experience:
At least two years of experience in administrative support, preferably supporting senior leadership or a complex office. Experience in higher education, nonprofit, corporate, or a similarly complex, deadline-driven environment is highly desirable. Communication/Language:
Strong written and verbal communication skills required. Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Computer Skills:
Advanced knowledge of scheduling and collaboration tools (e.g., Google Suite, Zoom, etc.) required. Knowledge of, or willingness and ability to learn, institution-specific software for budgeting and procurement (e.g., Workday) is expected. Physical Demands
Stand (Occasionally); Walk (Occasionally); Sit (Frequently); Handling / Fingering (Frequently); Reach Outward (Occasionally); Reach Above Shoulder (Occasionally); Climb (Occasionally); Crawl (Occasionally); Squat or Kneel (Occasionally); Bend (Occasionally); Speak (Frequently); 10 lbs or less (Occasionally); 11-20 lbs (Occasionally); 21-50 lbs (Occasionally); 51-100 lbs (Not Applicable); Over 100 lbs (Not Applicable); Push/Pull 12 lbs or less (Occasionally); 13-25 lbs (Occasionally); 26-40 lbs (Not Applicable); 41-100 lbs (Not Applicable). Other Physical Requirements:
Vision (Near, Distance, Peripheral, Depth Perception); Hearing (Auditory perception, or audition) per normal office environment. Work Environment
Normal office environment with occasional event or travel-related work as needed. DePauw University is committed to diversity and inclusion and seeks to reflect the diversity of society in its hiring, promotion, compensation and admission procedures. Institutional decisions will be based on qualifications and/or performance without regard to race, color, creed, religion, national origin, sexual orientation, disability, age, gender, gender identity or gender expression, except where religion, gender, or national origin is a bona fide occupational qualification. Employee Benefits Overview
There are many benefits offered to DePauw Employees. For full-time benefits-eligible employees, these benefits include medical, dental and vision insurance. Basic Life insurance, AD&D and Long Term Disability are paid for by DePauw University. Full-time employees may elect to purchase additional voluntary life insurance for themselves and their dependents. Additional voluntary benefits, Tuition Remission and Exchange, and a Relocation Allowance are also employee benefits. Seethe Benefits Hub. All employees may participate in the retirement savings plan, as well as employee discounts and access to University resources. For more information on vacation, personal time, sick time and other policies, refer to University policies and the Employee Handbook. The Cigna Employee Assistance program is available to all employees and their households. Enjoy Access to Facilities and Programs
Welch Fitness Center and wellness classes Indoor Tennis and Track Center University Libraries Peeler Art Galleries Green Center for the Performing Arts events and programs Ubben lecture series Free athletic events Bookstore and Starbucks (Greencastle) discounts Employee discounted meal plan Free parking Nature park, including walking and biking trails Personal duplicating and printing discounts EEO is the law. Information available on request.
#J-18808-Ljbffr
DePauw University is an Equal Employment Opportunity Employer and encourages women, members of underrepresented groups, and persons with disabilities to apply. Position will remain open until filled. This position is not eligible for immigration sponsorship at this time. This is a part-time position working 1000 annual hours. The Assistant provides high-level, confidential administrative and operational support to the Vice President for Institutional Equity and the Division of Institutional Equity. This position is responsible for executive scheduling, meeting preparation, receipt and invoice tracking, office management, and the division’s administrative coordination. With limited supervision, the Assistant ensures the efficient daily operation of the division, while professionally supporting the division’s strategic objectives. Reasonable Accommodations
Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions
Manage and maintain the Vice President’s complex calendar, including scheduling internal and external meetings, calls, travel, and events. Prepare meeting materials for the Vice President, including agendas, background documents, presentations, and briefings, ensuring all materials are accurate, complete, and provided in advance. Develop, track, reconcile, and submit receipts, invoices, reimbursements, and other financial paperwork for the Vice President. Process and monitor the division’s invoicing, budget tracking, and procurement processes, alerting leadership to issues if they arise. Coordinate and schedule divisional meetings, retreats, trainings, and special events, including preparation of agendas, minutes, communications, and follow-up activities. Organize divisional office operations to maximize efficiency, including inventory, equipment, and supplies. Serve as the primary point of contact for internal and external inquiries to the Vice President, prioritizing and triaging incoming requests. Assist with travel arrangements for the Vice President, including registration, transportation, and accommodations; process related travel reimbursements. Maintain divisional files, correspondence, and confidential records in accordance with university policy and applicable laws. Maintain security and confidentiality of sensitive information at all times. Support other administrative needs for the Vice President and the division, including routine correspondence, document preparation, and special projects as assigned. Other duties as assigned. POSITION QUALIFICATIONS
Competency Statements
Accuracy: Demonstrates high attention to detail and thoroughness in all work. Adaptability: Comfortable managing shifting priorities and ambiguity in a dynamic environment. Confidentiality: Maintains the utmost confidentiality in handling sensitive issues and documents. Diversity Oriented: Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders. Judgment: Exercises sound judgment and decision-making, particularly regarding confidential or time-sensitive matters. Organization: Skilled at managing multiple tasks, tracking projects, and meeting deadlines in a fast-paced setting. Problem Solving: Proactively identifies and solves administrative and logistical challenges. Relationship Building: Develops positive professional relationships within the division and across the university. Self-Motivation: Takes initiative, works independently, and demonstrates strong follow-through. Teamwork: Collaborates effectively within a team and across departments. Time Management: Organizes workload and priorities efficiently. Skills & Abilities
Education:
High School Diploma or General Education Degree (GED) required; Associate’s Degree or higher preferred. Experience:
At least two years of experience in administrative support, preferably supporting senior leadership or a complex office. Experience in higher education, nonprofit, corporate, or a similarly complex, deadline-driven environment is highly desirable. Communication/Language:
Strong written and verbal communication skills required. Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Computer Skills:
Advanced knowledge of scheduling and collaboration tools (e.g., Google Suite, Zoom, etc.) required. Knowledge of, or willingness and ability to learn, institution-specific software for budgeting and procurement (e.g., Workday) is expected. Physical Demands
Stand (Occasionally); Walk (Occasionally); Sit (Frequently); Handling / Fingering (Frequently); Reach Outward (Occasionally); Reach Above Shoulder (Occasionally); Climb (Occasionally); Crawl (Occasionally); Squat or Kneel (Occasionally); Bend (Occasionally); Speak (Frequently); 10 lbs or less (Occasionally); 11-20 lbs (Occasionally); 21-50 lbs (Occasionally); 51-100 lbs (Not Applicable); Over 100 lbs (Not Applicable); Push/Pull 12 lbs or less (Occasionally); 13-25 lbs (Occasionally); 26-40 lbs (Not Applicable); 41-100 lbs (Not Applicable). Other Physical Requirements:
Vision (Near, Distance, Peripheral, Depth Perception); Hearing (Auditory perception, or audition) per normal office environment. Work Environment
Normal office environment with occasional event or travel-related work as needed. DePauw University is committed to diversity and inclusion and seeks to reflect the diversity of society in its hiring, promotion, compensation and admission procedures. Institutional decisions will be based on qualifications and/or performance without regard to race, color, creed, religion, national origin, sexual orientation, disability, age, gender, gender identity or gender expression, except where religion, gender, or national origin is a bona fide occupational qualification. Employee Benefits Overview
There are many benefits offered to DePauw Employees. For full-time benefits-eligible employees, these benefits include medical, dental and vision insurance. Basic Life insurance, AD&D and Long Term Disability are paid for by DePauw University. Full-time employees may elect to purchase additional voluntary life insurance for themselves and their dependents. Additional voluntary benefits, Tuition Remission and Exchange, and a Relocation Allowance are also employee benefits. Seethe Benefits Hub. All employees may participate in the retirement savings plan, as well as employee discounts and access to University resources. For more information on vacation, personal time, sick time and other policies, refer to University policies and the Employee Handbook. The Cigna Employee Assistance program is available to all employees and their households. Enjoy Access to Facilities and Programs
Welch Fitness Center and wellness classes Indoor Tennis and Track Center University Libraries Peeler Art Galleries Green Center for the Performing Arts events and programs Ubben lecture series Free athletic events Bookstore and Starbucks (Greencastle) discounts Employee discounted meal plan Free parking Nature park, including walking and biking trails Personal duplicating and printing discounts EEO is the law. Information available on request.
#J-18808-Ljbffr