State of Ohio
REMOTE Administrative Professional Job at State of Ohio in Columbus
State of Ohio, Columbus, OH, US
Ohio Department of Public Safety - Ohio State Highway Patrol
Report In Location - 1970 W Broad Street, Columbus 43223
Under the general supervision of the Captain of Finance & Logistics, perform non-routine administrative tasks (i.e., independently formulate decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, to prepare correspondence &/or reports or to carry out other assignments):
* Research complex or confidential problems involving personal or financial procedures;
* Contact vendors & other state agencies to discuss, define & resolve problems associated with fiscal matters (i.e., processing invoices);
* Monitor spending & maintain fiscal records related to the vest stipend program for uniformed officers including issuance, tracking, follow-up & completion of the vest receipt;
* Monitor the Ohio State Highway Patrol's (OSHP) payment card program for card holders in the field &/or General Headquarters (GHQ);
* Maintain proper Office of Budget & Management (OBM) paperwork;
* Organize accounting information & statistical data for efficient storage & retrieval;
* Assist in writing budget justification through the development of agency budget & writing backup data & verbiage for budget requests;
* Provide administrative support to supervisors & other Fiscal staff by communicating decisions & directives to appropriate staff, preparing & summarize fiscal reports & coordinating acquisition &/or maintenance of general office equipment;
* Prepare reports & correspondences (i.e., morning, monthly &/or annual reports);
* Schedule & prepare materials for meetings (i.e., meeting minutes, agenda, etc.);
* Maintain staff calendars & coordinate schedules;
* Maintain confidential personnel files;
* Monitor fiscal filing & follow-up system;
* Prepare & assist supervisor with bi-weekly payroll audit;
* Follow-up on section policy & procedure & read & sign assignments;
* Handle sensitive telephone calls & direct to appropriate party as needed;
* Formulate payroll tracking documents & make payroll system entries related to Division special security deployments;
* Receive, open, log & distribute incoming mail;
* Answer & screen calls;
* Greet & direct visitors;
* Monitor GHQ general office supply inventory & order supplies as needed;
* Maintain files;
* Research & retrieve information for management as requested;
* Perform other duties as assigned.
30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
* Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
* Or 12 mos. exp. as Administrative Professional 2, 16872.
* Or equivalent of Minimum Class Qualifications For Employment noted above.
Job Skills: Administrative Support/Services