Quanta Consultancy Services Ltd is hiring: Administrative Assistant in Carolina

Overview

Administrative Assistant - Contract role - Puerto Rico. We are recruiting on behalf of a leading global pharmaceutical client based in Puerto Rico. Due to a large capital investment and multiple projects on site, the client is looking for an Administrative Assistant to join their team.

Responsibilities

• Facilitate meeting set up
• Facilitate meetings, take notes, and distribute meeting minutes
• Assist in network approvals
• Event/large meeting planning
• Internal Teambuilding events – quarterly
• Other events – as needed
• Assist with travel arrangements. Submit travel authorization forms and expense reports.
• Onboarding assistance
• Maintain onboarding checklists/materials
• Order items for new hires
• Communicate with contract new hires on first day expectations
• Escort contract new hires to receive laptops
• Ensure appropriate training courses are on contract new hire calendars and Learning Plans
• Maintain office supply cabinet
• Order supplies/gear
• Supplement team ordering goods and services

Skills and Experience

• Strong understanding of the Microsoft Office Suite
• Excellent communication and interpersonal skills
• 2+ years of experience as an administrative assistant
• Experience with Concur and Ariba
• Experience with event planning

If this role is of interest, please apply now!