Executive Assistant Job at BTI Security in Rockville

Overview

We are seeking a highly organized, proactive, and professional Executive Assistant to support our Chief Executive Officer. This individual will serve as a trusted partner, providing high-level administrative and operational support to enable the CEO to focus on strategic priorities. The Executive Assistant will manage calendars, coordinate key initiatives, prepare executive-level communications, and act as a liaison between the CEO and internal/external stakeholders.

Responsibilities

• Manage the CEO’s daily calendar, including scheduling meetings, appointments, and travel arrangements.
• Proactively anticipate needs and ensure the CEO is well-prepared for all meetings, presentations, and events.
• Draft, review, and manage correspondence, reports, and presentations on behalf of the CEO.
• Serve as a professional point of contact between the CEO, leadership team, clients, and other stakeholders.
• Screen and prioritize incoming communications (emails, calls, requests), ensuring timely and appropriate responses.
• Coordinate executive meetings, including agenda development, logistics, minutes, and follow-up actions.
• Support special projects and initiatives as assigned by the CEO.
• Track and monitor progress on key deliverables, ensuring deadlines are met.
• Conduct research and prepare briefing materials to support executive decision-making.
• Handle sensitive information with the utmost confidentiality and discretion.
• Represent the CEO with professionalism and diplomacy at all times.

Qualifications

Education & Experience

• Bachelor’s degree preferred, or equivalent combination of education and experience.
• Minimum of 5 years of experience as an Executive Assistant, ideally supporting C-level executives.
• Experience in a fast-paced, high-growth, or complex organization is highly desirable.

Skills & Competencies

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, etc.).
• Ability to manage multiple priorities under tight deadlines.
• Strong problem-solving skills with a proactive, resourceful mindset.
• High level of discretion, judgment, and emotional intelligence.

Employment Details

This is a Full-Time position.