EfficientAide is hiring: Executive Assistant in Miami

Please note: This position is not with EfficientAide. It is a full-time, in-person opportunity with one of our clients located in Miami, FL. The client’s identity will remain confidential until the second interview stage.

We are a fast-growing global technology company operating at the intersection of internet infrastructure and edge services, with a focus on Latin America and other emerging markets. Our mission is to make digital experiences faster and more reliable for millions of users across the globe.

We are seeking a high-performing Executive Assistant to support two members of our senior leadership team. This is a unique opportunity to contribute meaningfully to a scaling company with international reach—all while working remotely in a collaborative, high-trust environment.

About the Role

We\'re looking for a proactive, emotionally intelligent, and tech-savvy Executive Assistant fluent in both English and Portuguese or Spanish. You’ll act as a strategic partner to the executives you support: managing calendars, communications, and priorities to ensure their time is optimized and their goals are met.

You will be the go-to person for making their day run smoothly, anticipating their needs, and helping drive clarity and momentum across the company. If you thrive in fast-moving environments, love problem-solving, and bring both poise and warmth to your work, we’d love to hear from you.

Key Responsibilities

• Anticipate, Prioritize, Execute: Manage executive calendars, prepare for meetings, coordinate travel, and triage communications.
• Inbox & Scheduling Management: Stay several steps ahead in managing time, information, and priorities across dynamic schedules and time zones.
• Travel Coordination: Plan and book complex travel itineraries (domestic and international), including logistics, visas, and contingency plans.
• Read the Room: Detect interpersonal dynamics and tensions, and navigate them with diplomacy.
• Strategic Backbone: Serve as a trusted, grounded presence and operational anchor to senior leaders.
• Gatekeeping with Grace: Tactfully manage communication flow and access to executives while maintaining a human-centered approach.
• Presence & Professionalism: Represent the executive office with polish in both internal and external interactions, virtually and in person (travel 2–4 times per year).
• Drive Projects Forward: Track deadlines, support cross-functional efforts, and follow through without needing reminders.
• Write with Clarity: Draft, edit, and review professional communications that are clear, thoughtful, and well-structured.
• Style & Precision: Present documents and interactions with attention to detail and a sense of quality that reflects the executive office.

What You Bring

• Bilingual fluency in English and Portuguese or Spanish (both written and verbal), with proven experience working with teams, clients, or organizations across Latin America.
• High emotional intelligence and the ability to manage interpersonal dynamics tactfully
• Proactive, tech-savvy, and self-directed: you take initiative and learn quickly
• Exceptional communication skills across mediums and settings
• Experience supporting senior leaders, ideally in a tech or fast-paced international environment
• Strong discretion and reliability in handling confidential and time-sensitive information
• Poised under pressure: calm, organized, and unflappable when it matters most
• Personable and professional, with a sense of humor and a high standard of excellence
• A consistent track record of professional growth and stability, demonstrating reliability and commitment in previous roles

Why This Role

• Work alongside top leadership in a global, high-growth technology company
• Build influence and impact by shaping how priorities are executed at the highest level
• Contribute to meaningful work that connects people and powers digital transformation across the globe

$60,000 - $80,000 (based on experience)

Up to 10% bonus potential

Medical, dental, and vision insurance

Paid vacation and sick leave

Confidential employer. Serious candidates only.

If you\'re ready to bring structure, clarity, and calm to a dynamic executive team, we’d love to connect.