Overview
Executive Assistant to support the C-Suite at GeneDx. This hybrid role requires being on-site in the NYC office. The successful candidate is highly organized, collaborative, proactive, and capable of multitasking in a fast-paced environment.
Major Duties And Responsibilities
- Schedule Management: Strategically coordinate and manage the complex calendars of two to three C-Suite executives, anticipating priorities and proactively adjusting to ensure the right meetings happen at the right time.
- Travel Coordination: Arrange and manage travel itineraries, accommodations, and logistics, ensuring a smooth experience.
- Meeting Coordination: Organize and prepare for meetings, including agenda creation, minute-taking, and follow-up on action items.
- Event Planning: Plan and execute company events, meetings, and conferences, ensuring all details are meticulously handled.
- Communication: Serve as a liaison between executives, Board of Directors, and internal/external stakeholders, maintaining clear, timely and empathetic communication.
- Administrative Support: Handle expense reporting, document preparation, data and processes management, and thorough follow-through.
- Project Management: Assist in planning and executing special projects, anticipating roadblocks and driving timely completion.
- Confidentiality: Maintain the highest level of confidentiality and discretion in handling sensitive information.
- Travel Requirements: Travel to various work locations, including Gaithersburg, MD and NYC (Satellite office) as needed.
- Ad-Hoc Tasks: Perform ad-hoc tasks and special projects as required, such as candidate interviews or procurement follow-up.
- Administrative Coverage: Provide coverage for the administrative team as needed, including serving as the key lead for EA to CEO & CFO when they are out of the office.
- Collaboration & Teamwork: Partner with other EAs, leaders, and departments to drive outcomes—working without ego and with a focus on collective success.
Supervisory Responsibilities
- No
Education/Technical Requirements
- Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
Experience
- Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to adapt to changing priorities and work under pressure.
- High level of professionalism and integrity.
- Collaborative, solutions-driven, flexible, able to jump in when needed.
- Excellent leadership, strategy, communication and presentation skills.
- Operate with creativity, enthusiasm, and resilience.
CERTIFICATES, LICENSES, REGISTRATIONS
PHYSICAL DEMANDS
- This role requires extended periods of sitting while using a computer, involving frequent keyboarding and mouse usage.
WORK ENVIRONMENT
- This position is performed in a home office setting. Employees are expected to create a quiet, organized workspace conducive to productivity. The role may involve virtual collaboration with team members through video conferencing and digital communication tools. Flexible work hours may be required to accommodate team meetings and project deadlines.
Compensation
Pay Transparency, Budgeted Range: $80,000—$85,000 USD
About GeneDx
GeneDx is an Equal Opportunity Employer. All privacy policy information can be found here. GeneDx (Nasdaq: WGS) delivers personalized and actionable health insights to inform diagnosis, direct treatment, and improve drug discovery. The company accelerates the use of genomic and clinical information to enable precision medicine as the standard of care. GeneDx is at the forefront of transforming healthcare through its exome and genome testing and interpretation services, fueled by the world’s largest rare disease data sets. For more information, please visit www.genedx.com.
Our Culture
At GeneDx, we set the pace, move with purpose, and push boundaries to redefine what’s possible in genomic medicine. We believe breakthroughs come from bold ideas and diverse perspectives. We support and challenge one another, fostering personal and professional growth while keeping patients and families in focus.
Benefits include
- PTO
- Health, Dental, Vision and Life insurance
- 401k Retirement Savings Plan
- Employee Discounts
- Voluntary benefits
GeneDx is an Equal Opportunity Employer.