Glocap
Overview
Our client, a New York-based finance firm, is seeking a dynamic and proactive Executive Assistant to support two leaders in the C-Suite. This is a high-growth, fast-paced organization. This role will lead all administrative functions for the executives they support, in addition to project management. The ideal candidate brings strong business knowledge, good judgment, and a natural ability to anticipate needs. This role is in-person in the NYC office at least 4 days a week.
Responsibilities
- Proactively manage executives' calendars.
- Coordinate travel, meetings, and events, ensuring logistics are seamless.
- Manage inboxes, replying on behalf of senior leadership.
- Engage with internal and external stakeholders.
- Coordinate Board and executive meetings - attention to detail is key.
- Produce internal communications, presentations, and key documents.
- Maintain spreadsheets and create PowerPoint presentations.
- Develop timelines, track deliverables, and coordinate with internal teams.
- Prepare, organize, and follow up on meetings.
- Handle confidential matters with a high degree of discretion and professionalism.
Qualifications
- 5-7+ years of experience in executive support
- Experience in financial services highly preferred
- Strong proficiency in Microsoft Office tools, especially PowerPoint and Excel
- Bachelor’s degree required
Job details
- Company: Finance Firm
- Position: Executive Assistant
- Location: New York, NY (In office 4x week)
- Hours: 8:30AM - 5:30PM with flexibility to come in early/stay later as needed
- Base pay range: $140,000.00/yr - $150,000.00/yr
- Compensation: $140-150K DOE + Discretionary Bonus + Benefits