Executive Assistant Job at Career Group in San Francisco

A highly reputable venture capital firm is seeking an Executive Assistant to support a Venture Partner (Fintech) and a General Partner/Co-Founder (Health team). This role provides high-level support across calendars, travel, deal flow, and firm-wide coordination. We are seeking an experienced, tech-savvy, and diplomatic professional eager to join a collaborative and mission-driven environment with outstanding compensation and benefits.

This is a hybrid role (in-office Tuesday/Thursday in San Francisco; remote the remainder of the week, with some flexibility as needed).

Responsibilities

• Manage complex scheduling and heavy calendars, ensuring accuracy and organization at all times
• Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries
• Process expenses and manage reimbursements in a timely manner
• Manage deal flow across teams, utilizing CRM and project management software
• Attend meetings, manage logistics, and track action items to completion
• Partner closely with executives and other EA team members to ensure seamless communication and execution
• Assist in planning and executing events, conferences, dinners, and larger firm gatherings
• Serve as a resourceful problem solver, helping the executives prioritize and strategize amidst competing demands

Requirements

• 7+ years of experience as an Executive Assistant supporting senior leaders; finance, venture capital, or professional services background preferred
• Proven ability to manage multiple priorities across different teams with diplomacy and professionalism
• Highly tech-savvy; comfortable learning and implementing new tools (AI, Notion, Asana, Affinity, G-Suite, etc.)
• Exceptional organizational skills, with the ability to anticipate needs and maintain efficiency in a fast-paced environment
• Strong written and verbal communication skills; ability to keep executives and teams aligned
• Team-oriented, self-starter mentality with strong decision-making skills

Base salary up to $175,000

• Excellent benefits package, including 100% medical coverage for employee + dependents

We encourage candidates to update their LinkedIn profile and prepare references early. References may be collected to support candidacy.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Staffing and Recruiting

We’re describing the role for awareness; this posting excludes unrelated positions. We will not include external postings below this line in the refined version.