Planet Pharma is hiring: Executive Assistant in Princeton

We are looking for a highly organized and proactive Management Assistant to support the Head of Global Product Quality and other executive leaders in managing day-to-day activities and ensuring the efficient operation of our US activities. The ideal candidate will have exceptional administrative skills, excellent communication abilities, and the ability to thrive in a fast-paced and dynamic environment within the biotech industry.

Your mission:

• Provide administrative support to the Head of Global Quality and other executives, including calendar management, scheduling meetings, and coordinating travel arrangements, and expenses management.
• Prepare and distribute presentations, and reports on behalf of management for various audiences.
• Assist in the organization and coordination of internal and external meetings and business trips.
• Act as a liaison between management and internal/external stakeholders, handling inquiries and requests in a professional and timely manner.
• Maintain accurate and up-to-date electronic and physical filing systems, ensuring accessibility and confidentiality of documents.
• Assist in the preparation and distribution of materials for board meetings, team meetings, and other strategic sessions.
• Support conducting research and compilation of data for management to conduct decision-making and strategic initiatives.
• Coordinate special projects and initiatives as assigned by management, ensuring timely completion and adherence to deadlines.
• Uphold confidentiality and discretion in handling sensitive information and communications.

Job requirements:

• Bachelor's degree in Business Administration, Life Sciences, or related field preferred with 10+ years of relevant experience.
• Proven experience in an administrative or executive support role, preferably within the biotechnology or pharmaceutical industry.
• Strong proficiency with digital tools such as: Word, Excel, PowerPoint, Outlook, and other relevant software applications, including business applications such as SAP, Concur, and SuccessFactors.
• Excellent organizational skills with the ability to prioritize tasks effectively and meet deadlines in a dynamic environment.
• Exceptional communication skills, both written and verbal, with a high level of professionalism and attention to detail.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Strong interpersonal skills with the ability to build relationships and interact effectively with individuals at all levels of the organization.

Planet Pharma is an equal opportunities employer and welcomes applications from all qualified candidates.