Business Office Assistant Job at Sun City Post Acute in Sun City

Overview

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Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures. Assist in organizing, planning and directing the administrative activities in accordance with established policies and procedures. Maintain minutes of meetings. File as necessary. Serves as a key representative of the community and makes an active contribution towards community relations, public regard and overall awareness of the community. Supports the Administrator, DON & Business Office Manager in administration tasks. Performs clerical, accounting functions such as cash receipts and ancillary data. May assist with HR and payroll duties. Develop and maintain a good working rapport with inter department personnel, as well as other departments within the facility. Assist in recording all incidents/accidents. File in accordance with established policies and procedures. Assist in administrative studies and projects as assigned or that may become necessary. Ensure that administrative personnel follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work related injuries and illnesses. Ensure that an adequate supply of office supplies and equipment are on hand to meet the day to day operational needs of the facility. Agree not to disclose resident\'s protected health information and promptly report suspected or known violations of such disclosure to the Administrator. Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.

Responsibilities

• Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures.
• Assist in organizing, planning and directing the administrative activities in accordance with established policies and procedures.
• Maintain minutes of meetings; file as necessary.
• Serve as a key representative of the community and contribute towards community relations, public regard and overall awareness of the community.
• Support the Administrator, DON & Business Office Manager in administration tasks.
• Perform clerical, accounting functions such as cash receipts and ancillary data; may assist with HR and payroll duties.
• Develop and maintain a good working rapport with interdepartmental personnel and other departments within the facility.
• Record all incidents/accidents and file in accordance with established policies and procedures.
• Assist in administrative studies and projects as assigned or that may become necessary.
• Ensure ergonomic policies and procedures are followed to prevent work-related injuries and illnesses.
• Maintain an adequate supply of office supplies and equipment to meet day-to-day operational needs.
• Protect resident information and report suspected or known violations of privacy.
• Maintain confidentiality of all resident care information including protected health information.

Qualifications

• Education/Experience: Must possess at least a high school diploma or GED.
• Language Skills: Ability to read, analyze, and interpret general business material; ability to write reports, business correspondence, and procedure manuals; ability to present information and respond to questions.
• Mathematical/Reasoning: Ability to apply concepts such as fractions, percentages, ratios and proportions; solve practical problems; interpret a variety of instructions.
• Certificates, Licenses, Registrations: Clerical functions and computer literacy; proficiency in Excel preferred; ability to type a minimum of 40 words per minute and use a 10-key calculator; knowledge of office machines and equipment.
• Physical Demands: Ability to lift up to 25 pounds occasionally; prolonged use of desk top or laptop computer; regularly required to sit, stand, walk and talk; frequent use of office equipment; may assist in evacuation of residents during emergencies.
• Work Environment: Low to moderate noise level; reasonable accommodations available.

Employment Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Other
• Industries: Human Resources Services