WOODSIDE in is hiring: Business Office Assistant in Molalla

Business Office Assistant (Administrative)

Overview

Business Office Assistant (Administrative) performs clerical, accounting, and administrative tasks to support the administrator, DON, and Business Office Manager. This role involves following supervisor instructions, maintaining records, and ensuring smooth administrative operations in accordance with policies and procedures. The incumbent contributes to community relations and handles routine administrative duties, records, and reports as required.

Responsibilities

• Receive and follow schedule and instructions from the supervisor in accordance with established policies and procedures.
• Assist in organizing, planning, and directing administrative activities per policies and procedures.
• Maintain minutes of meetings and file as necessary.
• Serve as a key representative of the community and contribute to community relations, public regard, and awareness.
• Support the Administrator, DON, and Business Office Manager in administrative tasks.
• Perform clerical and accounting functions such as cash receipts and ancillary data; may assist with HR and payroll duties.
• Develop and maintain good working rapport with inter-department personnel and other departments within the facility.
• Assist in recording all incidents/accidents and file according to established procedures.
• Assist in administrative studies and projects as assigned.
• Ensure administrative personnel follow ergonomics policies and procedures for lifting, repetitive tasks, and safety equipment use to prevent injuries.
• Maintain an adequate supply of office supplies and equipment to meet daily operational needs.
• Agree to the confidentiality of resident health information and report suspected violations; maintain the confidentiality of resident care information and report unauthorized disclosures.
• May be required to assist in evacuation of residents during emergency situations.

Qualifications

• Education/Experience: Must possess at a minimum a high school diploma or GED.
• Language Skills: Ability to read, analyze, and interpret general business materials; ability to write reports, business correspondence, and procedure manuals; ability to present information and respond to questions from managers and employees.
• Mathematical Skills: Ability to apply fractions, percentages, ratios, and proportions to practical situations.
• Reasoning Ability: Ability to solve practical problems and interpret instructions furnished in written, oral, diagram, or schedule form.
• Certificates/Licenses/Registrations: Knowledge of clerical functions and computer literacy; proficiency in Excel preferred; able to type at least 40 words per minute and use a 10-key calculator; knowledge of office machines and equipment.
• Physical Demands: Regularly sit, stand, walk, talk; may lift and/or move up to 25 pounds occasionally; prolonged use of computer; may assist in evacuations; reasonable accommodations available.

Work Environment

The work environment is typically low to moderate noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Additional Information

Note: Nothing in this job specification restricts management's right to assign or reassign duties at any time. The statements describe the general nature and level of work and are not intended to be a complete list of responsibilities, duties, and skills.