King County, WA
Public Records Specialist and Records Manager
King County, WA, Seattle, Washington, us, 98127
Public Records Specialist and Records Manager
The King County Department of Public Defense (DPD) is seeking an experienced and professional Project/Program Manager III – Public Records Specialist and Records Manager. The Public Records Specialist and Manager will serve as the lead and subject matter expert as it is related to the Washington Public Records Act (PRA) and the department’s records management practices. This position will provide consultation and management of all types of records management policies and public records requests made under the PRA. Duties will include providing coordination services, managing large and/or complex public records requests and providing expert level advice and consultation to staff and department leadership. Reporting to the Chief Operating Officer, the Public Records Specialist (Project/Program Manager III) will be responsible for managing Public Record requests, Requests for Information, and overseeing records management policies, procedures, and projects related to client case files and DPD administrative records. Job Duties
Records Management Program: Serves as the Agency Records Officer for King County Department of Public Defense, provides department leadership and representation on countywide planning of records management practices, and leads the development and coordination of guidance and policies regarding records management compliance and risk mitigation. Public Disclosure Program: Manages and oversees public disclosure requests in compliance with the Washington State Public Records Act and King County Executive Branch Public Records Act Procedures. Discovery and Litigation Response: Identifies and coordinates production of public records, tracks and coordinates all discovery requests and legal holds for the department, and serves as a technical expert for complex research and analysis related to discovery and litigation. Request for Information Response: Leads and manages complex information requests from initiation to final resolution, ensuring adherence to statutory deadlines and internal protocols. Experience, Qualifications, Knowledge, Skills
At least two years of demonstrated experience managing public records requests, including coordinating responses from multiple record holders, ensuring accuracy and completeness of responses, and knowledge of exemptions and withholding requirements. At least two years of experience working with records retention schedules, inventorying records, creating retention schedules, and following proper procedures for dispositioning records. Technical expertise with state and local laws, regulations, policies, and procedures relating to the Public Records Act, records retention, and office technology. Proficiency using Microsoft Word, Excel, Outlook, SharePoint, and Adobe Pro, with experience using e-discovery tools, electronic records management, and public records request tracking systems. Most Competitive Candidates Will Possess
Bachelor's degree in Public Administration, Records Management, Business Administration, or a related field, and two or more years of experience responding to or coordinating responses to public records act requests. Public Records officer Certification through the Washington Association of Public Records Officers (WAPRO). eDiscovery / Electronic Discovery Reference Model (EDRM) experience. King County offers a comprehensive benefits package, including paid sick and vacation leave, paid holidays, medical, dental, vision, flexible spending accounts, life and disability insurance, and retirement and deferred compensation. For additional information, please review the detailed summary of benefits offered by King County. King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex, age, genetic information, disability, veteran status, or other protected class.
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The King County Department of Public Defense (DPD) is seeking an experienced and professional Project/Program Manager III – Public Records Specialist and Records Manager. The Public Records Specialist and Manager will serve as the lead and subject matter expert as it is related to the Washington Public Records Act (PRA) and the department’s records management practices. This position will provide consultation and management of all types of records management policies and public records requests made under the PRA. Duties will include providing coordination services, managing large and/or complex public records requests and providing expert level advice and consultation to staff and department leadership. Reporting to the Chief Operating Officer, the Public Records Specialist (Project/Program Manager III) will be responsible for managing Public Record requests, Requests for Information, and overseeing records management policies, procedures, and projects related to client case files and DPD administrative records. Job Duties
Records Management Program: Serves as the Agency Records Officer for King County Department of Public Defense, provides department leadership and representation on countywide planning of records management practices, and leads the development and coordination of guidance and policies regarding records management compliance and risk mitigation. Public Disclosure Program: Manages and oversees public disclosure requests in compliance with the Washington State Public Records Act and King County Executive Branch Public Records Act Procedures. Discovery and Litigation Response: Identifies and coordinates production of public records, tracks and coordinates all discovery requests and legal holds for the department, and serves as a technical expert for complex research and analysis related to discovery and litigation. Request for Information Response: Leads and manages complex information requests from initiation to final resolution, ensuring adherence to statutory deadlines and internal protocols. Experience, Qualifications, Knowledge, Skills
At least two years of demonstrated experience managing public records requests, including coordinating responses from multiple record holders, ensuring accuracy and completeness of responses, and knowledge of exemptions and withholding requirements. At least two years of experience working with records retention schedules, inventorying records, creating retention schedules, and following proper procedures for dispositioning records. Technical expertise with state and local laws, regulations, policies, and procedures relating to the Public Records Act, records retention, and office technology. Proficiency using Microsoft Word, Excel, Outlook, SharePoint, and Adobe Pro, with experience using e-discovery tools, electronic records management, and public records request tracking systems. Most Competitive Candidates Will Possess
Bachelor's degree in Public Administration, Records Management, Business Administration, or a related field, and two or more years of experience responding to or coordinating responses to public records act requests. Public Records officer Certification through the Washington Association of Public Records Officers (WAPRO). eDiscovery / Electronic Discovery Reference Model (EDRM) experience. King County offers a comprehensive benefits package, including paid sick and vacation leave, paid holidays, medical, dental, vision, flexible spending accounts, life and disability insurance, and retirement and deferred compensation. For additional information, please review the detailed summary of benefits offered by King County. King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex, age, genetic information, disability, veteran status, or other protected class.
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