Cherokee Indian Hospital Authority
Payroll and Compliance Manager
Cherokee Indian Hospital Authority, Cherokee, North Carolina, United States, 28719
Job Description
Job Description
Primary Function The Payroll & Compliance Manager is responsible accurate and timely payroll operations while safeguarding compliance with federal, state, and local employment laws, wage and hour regulations, and tax requirements. This role is both strategic and hands-on, working closely with Human Resources,
Accounting/Finance,
and executive leadership to ensure accurate and timely payroll, proper reporting, and adherence to all Department of Labor (DOL), IRS, and Fair Labor Standards Act (FLSA,) and Tribal Employment Rights Ordinance (TERO) regulations.
Job Description Oversee all aspects of multi-department payroll processing, ensuring accuracy, timeliness, and compliance with applicable laws.
Ensure compliance with TERO,
FLSA, DOL, IRS, and state-specific wage and hour laws , including overtime, employee classification, garnishments, and tax withholdings. Manage payroll system configurations, upgrades, and integrations with HRIS and accounting systems. Monitor employment law and tax regulation changes; update policies, procedures, and payroll practices accordingly. Collaborate with Human Resources to ensure accurate employee data (new hires, terminations, leave, benefits deductions, etc.). Partner with Accounting staff on GL reconciliations, tax reporting, and year-end processes (W-2s, 1095-Cs, 1099s, etc.). Conduct periodic audits of payroll records to ensure accuracy and compliance. Train and support managers and Human Resources on payroll and timekeeping policies. Serve as the point of contact for regulatory agencies, auditors, and internal stakeholders regarding payroll and employment compliance. Maintain confidentiality of employee payroll and personal information in accordance with HIPAA, GDPR, and organizational policies. Ensure data integrity for payroll and employment data
Qualifications Bachelor’s degree in
Accounting, Finance, Human Resources, or Business Administration
(or equivalent experience). Minimum
5–7 years of progressive payroll experience , including multi-state payroll. Demonstrated strong knowledge of
FLSA, wage & hour laws, DOL regulations, and IRS tax rules . Demonstrated experience with payroll systems (e.g., ADP Workforce Now, UKG, Paycom, or similar). Demonstrated exceptional attention to detail, problem-solving, and analytical skills. Ability to work collaboratively across Human Resources, Finance, and leadership teams. Preferred Certifications Certified Payroll Professional (CPP)
– highly preferred or willing to obtain within two years of employment Fundamental Payroll Certification (FPC)
– acceptable if pursuing CPP. PHR/SPHR or SHRM-CP/SHRM-SCP
– preferred to demonstrate broader HR compliance expertise. Contact with Others Has frequent contact with Controller, Human Resources, coworkers and CIHA leaders, with occasional contacts with auditors, and various federal and state agencies. Nature of contacts requires tact, courtesy and professional etiquette to maintain positive working relationships. Confidential Data Has access to CIHA’s financial reports, CIHA’s financial status, grants, employee wages and other related financial information, which should remain confidential. Must adhere to all CIHA confidentiality policies and procedures. Responsibility for Accuracy Must perform complex mathematical computations, which are usually verified through the payroll system. Undetected errors could require time for research; results could range from minimal to extensive in scope. Work is generally reviewed by others for accuracy and compliance with regulations and procedures. Mental/Visual/Physical
Effort Close concentration and attention to detail are required while performing all payroll procedures. Is subject to frequent interruptions requiring varied responses. Must have physical mobility, reaching with arms and hands, manual dexterity and visual acuity. Must be able to speak and hear effectively. May occasionally lift more than 15 pounds. Resourcefulness and Initiative Demonstrates the ability to Work within well-defined procedures and guidelines. Demonstrates judgment and initiative to maintain accuracy, respond appropriately to questions and establish work priorities. Demonstrates a strong commitment to professional development by independently researching and maintaining up-to-date knowledge of current payroll and tax legislation. Environment Works in a normal business office in performance of job duties. Customer Service Consistently demonstrates superior customer service skills to patients/customers by demonstrating characteristics that align with CIHA’s guiding principles and core values. Ensure excellent customer service is provided to all patients/customers by seeking out opportunities to be of service.
Job Description
Primary Function The Payroll & Compliance Manager is responsible accurate and timely payroll operations while safeguarding compliance with federal, state, and local employment laws, wage and hour regulations, and tax requirements. This role is both strategic and hands-on, working closely with Human Resources,
Accounting/Finance,
and executive leadership to ensure accurate and timely payroll, proper reporting, and adherence to all Department of Labor (DOL), IRS, and Fair Labor Standards Act (FLSA,) and Tribal Employment Rights Ordinance (TERO) regulations.
Job Description Oversee all aspects of multi-department payroll processing, ensuring accuracy, timeliness, and compliance with applicable laws.
Ensure compliance with TERO,
FLSA, DOL, IRS, and state-specific wage and hour laws , including overtime, employee classification, garnishments, and tax withholdings. Manage payroll system configurations, upgrades, and integrations with HRIS and accounting systems. Monitor employment law and tax regulation changes; update policies, procedures, and payroll practices accordingly. Collaborate with Human Resources to ensure accurate employee data (new hires, terminations, leave, benefits deductions, etc.). Partner with Accounting staff on GL reconciliations, tax reporting, and year-end processes (W-2s, 1095-Cs, 1099s, etc.). Conduct periodic audits of payroll records to ensure accuracy and compliance. Train and support managers and Human Resources on payroll and timekeeping policies. Serve as the point of contact for regulatory agencies, auditors, and internal stakeholders regarding payroll and employment compliance. Maintain confidentiality of employee payroll and personal information in accordance with HIPAA, GDPR, and organizational policies. Ensure data integrity for payroll and employment data
Qualifications Bachelor’s degree in
Accounting, Finance, Human Resources, or Business Administration
(or equivalent experience). Minimum
5–7 years of progressive payroll experience , including multi-state payroll. Demonstrated strong knowledge of
FLSA, wage & hour laws, DOL regulations, and IRS tax rules . Demonstrated experience with payroll systems (e.g., ADP Workforce Now, UKG, Paycom, or similar). Demonstrated exceptional attention to detail, problem-solving, and analytical skills. Ability to work collaboratively across Human Resources, Finance, and leadership teams. Preferred Certifications Certified Payroll Professional (CPP)
– highly preferred or willing to obtain within two years of employment Fundamental Payroll Certification (FPC)
– acceptable if pursuing CPP. PHR/SPHR or SHRM-CP/SHRM-SCP
– preferred to demonstrate broader HR compliance expertise. Contact with Others Has frequent contact with Controller, Human Resources, coworkers and CIHA leaders, with occasional contacts with auditors, and various federal and state agencies. Nature of contacts requires tact, courtesy and professional etiquette to maintain positive working relationships. Confidential Data Has access to CIHA’s financial reports, CIHA’s financial status, grants, employee wages and other related financial information, which should remain confidential. Must adhere to all CIHA confidentiality policies and procedures. Responsibility for Accuracy Must perform complex mathematical computations, which are usually verified through the payroll system. Undetected errors could require time for research; results could range from minimal to extensive in scope. Work is generally reviewed by others for accuracy and compliance with regulations and procedures. Mental/Visual/Physical
Effort Close concentration and attention to detail are required while performing all payroll procedures. Is subject to frequent interruptions requiring varied responses. Must have physical mobility, reaching with arms and hands, manual dexterity and visual acuity. Must be able to speak and hear effectively. May occasionally lift more than 15 pounds. Resourcefulness and Initiative Demonstrates the ability to Work within well-defined procedures and guidelines. Demonstrates judgment and initiative to maintain accuracy, respond appropriately to questions and establish work priorities. Demonstrates a strong commitment to professional development by independently researching and maintaining up-to-date knowledge of current payroll and tax legislation. Environment Works in a normal business office in performance of job duties. Customer Service Consistently demonstrates superior customer service skills to patients/customers by demonstrating characteristics that align with CIHA’s guiding principles and core values. Ensure excellent customer service is provided to all patients/customers by seeking out opportunities to be of service.