Administrative Assistant Job at Omega AS in East St. Louis

Overview

NSB Omega is searching for an Administrative Assistant for our MAJOR Oil & Gas Client in St. Louis (East).

Responsibilities

• Interact with internal staff and external business contacts
• Schedule meetings as well as catering arrangements, maintaining meeting agenda and materials
• Create, revise, analyze proof-reading, and distribute various types of documents, presentations, and spreadsheets (Microsoft Excel, Word, PowerPoint, Outlook).
• Prepare monthly and quarterly reports as required
• Make travel arrangements, prepare itineraries and managing calendars
• Manage office supply inventory and order supplies as needed
• Distribute mail and arranging shipment of packages

Basic Qualifications

• High school diploma/GED
• Advanced proficiency in Microsoft Word, Excel and PowerPoint; Outlook and Sharepoint
• Experience in administrative support

Preferred Qualifications

• Knowledge of Livelink Document Management features
• Recent work experience in dealing with building facilities-managing office space
• Proficient with SAP, Livelink/EDMS and CATS