State of Iowa is hiring: Administrative Assistant 2 in Ames

Overview

The Systems Planning Bureau is seeking an Administrative Assistant 2 to support a variety of administrative functions for the bureau and the Transportation Development Division!

Responsibilities

As an Administrative Assistant 2, your responsibilities will include providing administrative assistance to the Systems Planning Bureau Director and Transportation Development Division Director; assisting with personnel functions in Workday, hiring activities, and position descriptions; procuring equipment, materials, and consumables; creating purchase orders; assisting with employee onboarding and orientation; coordinating the legislative bill proposal commenting process; processing travel requests and making travel arrangements; reviewing reimbursement requests and processing payments; preparing letters and memos; screening incoming correspondence, phone calls, and visitors; scheduling meetings and preparing arrangements; assisting with public input meetings; preparing special publications; providing administrative assistance for various bureau programs; and evaluating bureau policies/procedures for effectiveness.

What makes you stand out

• Commitment to detail and professionalism
• Excellent customer service skills
• Excellent verbal and written communication skills
• Ability to multitask, prioritize, and manage time efficiently
• Energy and passion for serving others

Location

Ames, Iowa

Shift Requirements

Days, Monday through Friday, 8:00 am - 4:30 pm with flextime and telework available.

Benefits

• Competitive pay and benefits package including health, dental, flexible spending, and life insurance
• Insurance benefits start the first month following 30 days of employment, and costs can be reviewed here.
• Opportunities for professional growth and development.
• Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year.
• Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
• Optional 401A plan with employer contributions.
• Employee Discount Programs from a variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial).

We encourage you to learn more about the State of Iowa Employee benefits and costs at the State of Iowa Employee Benefits Website.

You have the freedom to flourish in Iowa – Apply today!

The Iowa Department of Transportation is an equal-opportunity employer. If you require a reasonable accommodation in completing any screening, interviewing, pre-employment testing, or otherwise participating in the selection process, please direct your request to the Affirmative Action & Equal Employment Opportunity (AA/EEO) Officer at: aa-eeo@iowadot.us

Reasonable accommodation, such as an interpreter, translator, written materials, modified equipment/devices, ADA access, etc. This does not include scheduling needs.

Minimum Requirements

1. Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).
2. A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.
3. Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1.

For additional information, please view the job description at the designated link.