Scheduling Institute is hiring: Executive Assistant in Alpharetta

This range is provided by Scheduling Institute. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $100,000.00/yr

Helping Doctors Get More New Patients | Practice Advisor + Talent Acquisition

Executive Assistant to the President

Company: Scheduling Institute, soon to be New Patient Institute (SI/NPI)

Location: Alpharetta, GA (on-site)

Overview

The Executive Assistant (EA) to the President at Scheduling Institute acts as the guardian of time and focus and plays a pivotal role in ensuring executive effectiveness and organizational alignment. This person will directly support the President by maximizing his strategic capacity, enabling him to focus on driving growth and achieving the company’s overarching goals.

Key Areas of Ownership:

• Executive Support & Time Management: Manage and optimize the President’s calendar, schedule, and travel. Prioritize competing demands, ensuring time is allocated to the most strategic initiatives and revenue-generating activities.
• Email & Communication Filtering: Monitor and triage the President’s inbox, ensuring only the most critical items rise to the top. Draft professional, timely responses that reflect the organization’s voice and priorities.
• Meeting & Communication Management: Oversee agendas, prep materials, follow-ups, and accountability for internal and external meetings.
• Project & Initiative Management: Drive forward executive-led initiatives and special projects. Monitor task and project completion rates, ensuring deadlines and commitments are met.
• Process & Systems Improvement: Create and refine systems to enhance executive and organizational productivity.
• Accountability & Follow-Through: Track deliverables, ensuring both the President and leadership team honor commitments.
• Stakeholder & Relationship Management: Manage relationships and communications with key internal and external stakeholders.
• Personal Support: Handle occasional personal appointments and commitments to maintain balance and efficiency.

Qualifications

• 3-5 years’ experience in an Executive Assistant or similar role supporting a CEO, President, or other high-performing executive.
• Exceptional organizational and project management skills.
• High emotional intelligence, discretion, and professionalism.
• Strong written and verbal communication abilities.
• Strong ability to thrive in a fast-paced, entrepreneurial environment.
• Advanced proficiency with MS Office, Teams, and other collaboration tools.

What Success Looks Like

The President spends 80–90% of time on strategic, revenue-generating, and leadership activities — not admin. Acts as the point of contact for all scheduling, communications and coordination requests for and from the President.

Ideal Candidate Profile

Highly organized and thrives on bringing order to complexity. Proactive problem solver with the ability to anticipate needs and take initiative. Exceptional communicator with strong writing and interpersonal skills.