Hawaii HIS Corporation
Facility Operations Supervisor
Hawaii HIS Corporation, Honolulu, Hawaii, United States, 96814
Strategic HR Leader | Multi-State & Global HR | Organizational Development | Compliance & Culture Champion | Employee Relations | Bilingual (JP/EN)
Job Summary The Facilities Operations Specialist is responsible for the daily upkeep, safety, and smooth operation of the company’s Waikiki office facilities. This role ensures a compliant and efficient workplace by managing vendors, maintaining supplies and equipment, overseeing insurance and permit requirements, and supporting business continuity. The Supervisor also leads office move and renovation projects in collaboration with property managers, contractors, and vendors. Responsibilities include: Oversee daily facility operations and maintenance of office and shared spaces. Manage vendor and service contracts (janitorial, security, waste management, etc.). Stock and maintain office supplies, including stationery, printer paper, and other consumables. Monitor and maintain office equipment such as printers, copiers, and related supplies. Ensure compliance with health, safety, and environmental regulations. Coordinate office space planning, relocations, and workplace optimization projects. Lead office move and renovation projects, ensuring smooth execution with property managers, contractors, and vendors. Manage business insurance renewals and provide updated Certificates of Insurance (COIs) to vendors and landlords as required. Ensure business permits and licenses are current and in compliance. Oversee security access systems, including key cards, visitor management, and compliance with building security requirements. Develop and maintain emergency response procedures (e.g., fire drills, evacuation plans, disaster recovery support). Coordinate workplace safety initiatives, including ergonomics, OSHA requirements, and employee safety trainings. Support sustainability and environmental initiatives (e.g., recycling, energy efficiency, waste reduction). Manage relationships with building/property management to address lease, maintenance, and compliance matters. Track facility budgets and support cost-saving and efficiency initiatives. Prepare facility-related reports and metrics for management review. Serve as the primary point of contact for facility-related issues and emergencies. Qualifications Education: Associate’s degree required; Bachelor’s degree in Business Administration, Facilities Management, or a related field preferred. Experience: 3–5 years of experience in facilities management, office administration, or a related role. Experience coordinating vendors, insurance, or business permits strongly preferred. Skills: Strong organizational and project management skills. Ability to manage multiple priorities and deadlines. Excellent communication and problem-solving skills. Familiarity with health, safety, and environmental compliance standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn facility-related systems. Other Requirements:
Ability to work on-site at the Waikiki office; occasional evening or weekend work may be required for office moves or urgent facility issues.
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Job Summary The Facilities Operations Specialist is responsible for the daily upkeep, safety, and smooth operation of the company’s Waikiki office facilities. This role ensures a compliant and efficient workplace by managing vendors, maintaining supplies and equipment, overseeing insurance and permit requirements, and supporting business continuity. The Supervisor also leads office move and renovation projects in collaboration with property managers, contractors, and vendors. Responsibilities include: Oversee daily facility operations and maintenance of office and shared spaces. Manage vendor and service contracts (janitorial, security, waste management, etc.). Stock and maintain office supplies, including stationery, printer paper, and other consumables. Monitor and maintain office equipment such as printers, copiers, and related supplies. Ensure compliance with health, safety, and environmental regulations. Coordinate office space planning, relocations, and workplace optimization projects. Lead office move and renovation projects, ensuring smooth execution with property managers, contractors, and vendors. Manage business insurance renewals and provide updated Certificates of Insurance (COIs) to vendors and landlords as required. Ensure business permits and licenses are current and in compliance. Oversee security access systems, including key cards, visitor management, and compliance with building security requirements. Develop and maintain emergency response procedures (e.g., fire drills, evacuation plans, disaster recovery support). Coordinate workplace safety initiatives, including ergonomics, OSHA requirements, and employee safety trainings. Support sustainability and environmental initiatives (e.g., recycling, energy efficiency, waste reduction). Manage relationships with building/property management to address lease, maintenance, and compliance matters. Track facility budgets and support cost-saving and efficiency initiatives. Prepare facility-related reports and metrics for management review. Serve as the primary point of contact for facility-related issues and emergencies. Qualifications Education: Associate’s degree required; Bachelor’s degree in Business Administration, Facilities Management, or a related field preferred. Experience: 3–5 years of experience in facilities management, office administration, or a related role. Experience coordinating vendors, insurance, or business permits strongly preferred. Skills: Strong organizational and project management skills. Ability to manage multiple priorities and deadlines. Excellent communication and problem-solving skills. Familiarity with health, safety, and environmental compliance standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn facility-related systems. Other Requirements:
Ability to work on-site at the Waikiki office; occasional evening or weekend work may be required for office moves or urgent facility issues.
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