BEL USA LLC
Executive Assistant
to the leadership team at
BEL USA LLC
We are seeking a highly organized, resourceful, and proactive Executive Assistant to provide seamless support to multiple senior executives. This role manages complex schedules, coordinates meetings, prepares materials, processes expense reports, and handles a range of administrative functions to ensure day-to-day operations run smoothly.
Essential Functions
Manage multiple complex calendars, including scheduling, prioritizing, and coordinating meetings across time zones.
Anticipate scheduling conflicts and proactively resolve them while balancing shifting priorities.
Coordinate logistics for internal and external meetings, including reserving conference rooms and arranging technology support.
Prepare presentations, briefing documents, agendas, and supporting materials for executive meetings.
Capture accurate and detailed meeting notes, document key decisions, and track follow-up action items.
Conduct background research and compile relevant information to support decision-making.
Act as a liaison between executives, internal teams, and external stakeholders.
Draft, proofread, and manage correspondence, reports, and presentations.
Ensure executives are well-informed and prepared for daily priorities.
Process and manage executive expense reports, reimbursements, and credit card reconciliations accurately and in a timely manner.
Coordinate domestic and international travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.
Ensure compliance with company travel and expense policies.
Maintain confidentiality while handling sensitive and strategic information.
Support ad-hoc projects, events, and executive initiatives as needed.
Perform all other duties and projects as assigned by a supervisor or manager.
Essential Qualifications
Education/Certification: High School Diploma, required.
Experience: 3+ years in an Executive Assistant or similar administrative support role.
Ability to manage multiple priorities, projects, and stakeholders simultaneously.
Strong proficiency in Microsoft Office Suite (PowerPoint, Excel, Word).
Excellent written and verbal communication skills.
Highly organized, detail-oriented, and adaptable to shifting priorities.
Ability to exercise sound judgment and maintain strict confidentiality.
Experience supporting multiple senior-level executives simultaneously.
Familiarity with project management and collaboration tools (e.g., Slack, Trello).
#J-18808-Ljbffr
to the leadership team at
BEL USA LLC
We are seeking a highly organized, resourceful, and proactive Executive Assistant to provide seamless support to multiple senior executives. This role manages complex schedules, coordinates meetings, prepares materials, processes expense reports, and handles a range of administrative functions to ensure day-to-day operations run smoothly.
Essential Functions
Manage multiple complex calendars, including scheduling, prioritizing, and coordinating meetings across time zones.
Anticipate scheduling conflicts and proactively resolve them while balancing shifting priorities.
Coordinate logistics for internal and external meetings, including reserving conference rooms and arranging technology support.
Prepare presentations, briefing documents, agendas, and supporting materials for executive meetings.
Capture accurate and detailed meeting notes, document key decisions, and track follow-up action items.
Conduct background research and compile relevant information to support decision-making.
Act as a liaison between executives, internal teams, and external stakeholders.
Draft, proofread, and manage correspondence, reports, and presentations.
Ensure executives are well-informed and prepared for daily priorities.
Process and manage executive expense reports, reimbursements, and credit card reconciliations accurately and in a timely manner.
Coordinate domestic and international travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.
Ensure compliance with company travel and expense policies.
Maintain confidentiality while handling sensitive and strategic information.
Support ad-hoc projects, events, and executive initiatives as needed.
Perform all other duties and projects as assigned by a supervisor or manager.
Essential Qualifications
Education/Certification: High School Diploma, required.
Experience: 3+ years in an Executive Assistant or similar administrative support role.
Ability to manage multiple priorities, projects, and stakeholders simultaneously.
Strong proficiency in Microsoft Office Suite (PowerPoint, Excel, Word).
Excellent written and verbal communication skills.
Highly organized, detail-oriented, and adaptable to shifting priorities.
Ability to exercise sound judgment and maintain strict confidentiality.
Experience supporting multiple senior-level executives simultaneously.
Familiarity with project management and collaboration tools (e.g., Slack, Trello).
#J-18808-Ljbffr