Vizient, Inc
Executive Assistant - Kaufman Hall Consulting
Vizient, Inc, Chicago, Illinois, United States, 60290
Executive Assistant - Kaufman Hall Consulting
Vizient, Inc is seeking an Executive Assistant to provide support to executives within our Consulting business unit. The role supports senior leaders to maximize efficiency and impact on customers. This position is in a hybrid workplace model (3 days in office) at our office in Chicago, IL. Overview
Join to apply for the Executive Assistant role at Vizient, Inc. This position provides direct support to senior leaders, acts as a key point of contact between the leadership team and internal/external executive audiences, and delivers high level administrative and project support in a fast-paced environment aligned with Vizient's values: Be Bold, Be Accountable, Be Inclusive, Be Purposeful. Responsibilities
Calendar and Schedule Management: Proactively manage day-to-day activities of executives, resolve conflicts, coordinate, anticipate, strategize, and prioritize for effective time management. Advanced Planning, Preparations & Research: Anticipate pre-meeting needs by researching and preparing materials, coordinating prep calls and logistics, and drafting materials. Manage action items and follow up to ensure timely completion. Meeting Scheduling & Logistics: Arrange in-person, hybrid, and virtual meetings with internal/external audiences (Teams/Zoom). Provide strategic support by understanding context and requirements. Travel Arrangements & Expense Reporting: Manage travel plans in line with Vizient policies; prepare, reconcile, and submit expense reports for executives and leadership teams. Communications & Materials: Assist with preparing and editing documents (agendas, minutes, notifications), presentations, and other materials; manage communications with third parties regarding scheduling needs and expectations. Meeting Facilitation: Plan and participate in leadership and team meetings, prepare materials/agendas, take notes, and follow up on action items. Efficiency Enhancement: Improve day-to-day operations, establish processes, timelines, networks, and workflows to support priorities and initiatives. Employee Engagement: Support leadership in coordinating employee engagement activities within the department and with Administrative Services; assist onboarding activities for the team. Customer Relations: Build positive rapport with internal/external customers; act as liaison for other teams and ensure efficient information flow within the business area and enterprise. Other / Special Projects: Provide project-based support, manage priorities, and act as a trusted advisor to Executives with discretion. Qualifications
Relevant degree preferred. 5+ years of relevant experience in a corporate environment as a senior administrative support role required. Experience with employee resource groups and/or community engagement programs preferred. Strong project management skills with the ability to balance multiple priorities and attention to detail. Proficiency in Microsoft Office; Workday and Concur are a plus. Excellent written and verbal communication skills. Professional, can-do attitude with strong self-direction and results orientation. Strong organizational skills and detail orientation; willingness to travel. The ideal candidate will join a hybrid workplace in Chicago, IL (3 days in office). Details
Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: Hospitals and Health Care Location: Chicago, IL (hybrid: 3 days in office) Equal Opportunity Employer: Females/Minorities/Veterans/Individuals with Disabilities. Vizient is committed to equal employment opportunity regardless of race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status, or any other protected status.
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Vizient, Inc is seeking an Executive Assistant to provide support to executives within our Consulting business unit. The role supports senior leaders to maximize efficiency and impact on customers. This position is in a hybrid workplace model (3 days in office) at our office in Chicago, IL. Overview
Join to apply for the Executive Assistant role at Vizient, Inc. This position provides direct support to senior leaders, acts as a key point of contact between the leadership team and internal/external executive audiences, and delivers high level administrative and project support in a fast-paced environment aligned with Vizient's values: Be Bold, Be Accountable, Be Inclusive, Be Purposeful. Responsibilities
Calendar and Schedule Management: Proactively manage day-to-day activities of executives, resolve conflicts, coordinate, anticipate, strategize, and prioritize for effective time management. Advanced Planning, Preparations & Research: Anticipate pre-meeting needs by researching and preparing materials, coordinating prep calls and logistics, and drafting materials. Manage action items and follow up to ensure timely completion. Meeting Scheduling & Logistics: Arrange in-person, hybrid, and virtual meetings with internal/external audiences (Teams/Zoom). Provide strategic support by understanding context and requirements. Travel Arrangements & Expense Reporting: Manage travel plans in line with Vizient policies; prepare, reconcile, and submit expense reports for executives and leadership teams. Communications & Materials: Assist with preparing and editing documents (agendas, minutes, notifications), presentations, and other materials; manage communications with third parties regarding scheduling needs and expectations. Meeting Facilitation: Plan and participate in leadership and team meetings, prepare materials/agendas, take notes, and follow up on action items. Efficiency Enhancement: Improve day-to-day operations, establish processes, timelines, networks, and workflows to support priorities and initiatives. Employee Engagement: Support leadership in coordinating employee engagement activities within the department and with Administrative Services; assist onboarding activities for the team. Customer Relations: Build positive rapport with internal/external customers; act as liaison for other teams and ensure efficient information flow within the business area and enterprise. Other / Special Projects: Provide project-based support, manage priorities, and act as a trusted advisor to Executives with discretion. Qualifications
Relevant degree preferred. 5+ years of relevant experience in a corporate environment as a senior administrative support role required. Experience with employee resource groups and/or community engagement programs preferred. Strong project management skills with the ability to balance multiple priorities and attention to detail. Proficiency in Microsoft Office; Workday and Concur are a plus. Excellent written and verbal communication skills. Professional, can-do attitude with strong self-direction and results orientation. Strong organizational skills and detail orientation; willingness to travel. The ideal candidate will join a hybrid workplace in Chicago, IL (3 days in office). Details
Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: Hospitals and Health Care Location: Chicago, IL (hybrid: 3 days in office) Equal Opportunity Employer: Females/Minorities/Veterans/Individuals with Disabilities. Vizient is committed to equal employment opportunity regardless of race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status, or any other protected status.
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