Administrative Assistant Job at MY HR in Paramus

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our office and supporting various administrative functions.

Responsibilities

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in event planning and coordination for corporate functions and meetings.
• Maintain accurate records through data entry, filing, and bookkeeping tasks.
• Handle phone etiquette with professionalism while managing multi-line phone systems.
• Utilize Microsoft Office Suite and Google Workspace for document creation, proofreading, transcription, and other clerical duties.
• Manage office operations and assist with property management tasks, including tenant communication (English & Spanish)
• Submit and track claims as needed
• Handle bookkeeping duties for real estate properties
• Organize and maintain paperwork, records, and documentation
• Support day-to-day property operations
• Serve as a personal assistant to executives as needed, ensuring all tasks are completed in a timely manner.

Skills

• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with QuickBooks for bookkeeping purposes is a plus.
• Excellent typing skills with attention to detail for data entry and proofreading tasks.
• Strong clerical experience with familiarity in filing systems and front desk operations.
• Exceptional customer service skills with the ability to communicate effectively both verbally and in writing.
• Familiarity with Microsoft Outlook Calendar for scheduling purposes.
• Ability to work independently as well as collaboratively within a team environment.
• Experience in property management is a plus but not required
• Mandarin or Spanish speaking is preferred

Seniority level

Entry level

Employment type

Contract

Job function

Administrative