Swoon is hiring: Administrative Assistant in Baltimore

Title: Administrative Assistant – Expense Reconciliation (Hybrid, Entry-Level)

Location: Baltimore, MD – Harbor Point | Hybrid (3 days onsite now, 4 days onsite starting September)

Employment Type: 6-Month Contract (Strong Potential for Extension)

Compensation: $19/hr (W2 + Benefits)

About the Opportunity:

Join a leading global investment management organization known for its integrity, innovation, and long-term approach to client success. This is your opportunity to grow within a dynamic, fast-paced environment that fosters collaboration and professional development. We are seeking an organized and proactive Administrative Assistant to support senior-level leaders and external sales professionals through detailed expense reconciliation and administrative coordination.

What You’ll Do:

• Reconcile weekly expenses for a senior manager and ~10 external team members
• Manage AMEX charges through Concur and ensure receipts and backup documentation are gathered and submitted on time
• Communicate with managers and sales professionals to obtain missing information or clarify expense submissions
• Maintain confidential records and accurate financial documentation
• Support basic administrative functions like filing, ordering supplies, and organizing internal materials

What We’re Looking For:

• Strong time management and ability to prioritize in a fast-paced environment
• Exceptional attention to detail and organizational skills
• Clear and professional communication, both written and verbal
• Self-starter who takes initiative and follows through
• Comfortable using tools like Microsoft Office (Excel, Word, Outlook); experience with Concur or Salesforce is a plus, but not required
• Ability to work 3 days onsite at Harbor Point now, shifting to 4 days onsite in September

Qualifications:

• High school diploma or GED required
• 0–2 years of relevant experience — we welcome recent grads and career starters!
• Experience in retail, clerical, admin, or finance is helpful but not mandatory

What’s In It for You:

• Join a respected global firm with long-term growth opportunities
• Strong potential for contract extension or conversion to full-time
• Onsite support and structured training to help you succeed
• Exposure to key stakeholders and career paths in administration, operations, or internal sales