AllSTEM Connections is hiring: Administrative Assistant in Framingham

Job Title: Administrative Assistant (Mid-Level)

Assignment: 3 months (contract) possible extension

Location: Framingham, MA 01701 | Hybrid (Tuesdays & Wednesdays onsite)

Hours: 36.25 per week

Pay Range: $25 — $28.60/hr.

Seeking an experienced Administrative Assistant to support leaders within the Planning & Allocation team. This role requires a highly organized professional with the ability to manage multiple priorities, coordinate logistics, and interact with internal and external stakeholders with tact and professionalism.

Responsibilities

• Manage and schedule multiple complex calendars, meetings, and appointments.
• Coordinate domestic travel itineraries and process related expenses.
• Serve as a point of contact for inquiries, providing information and involving appropriate teams as needed.
• Organize meetings, including catering, room bookings, materials, and follow-ups.
• Provide timekeeping support and serve as backup for other Administrative Assistants.
• Support training sessions, conferences, and home office events with logistics and preparation.
• Maintain organized filing systems, records, and office layouts.
• Order department supplies and coordinate equipment for new hires.
• Analyze administrative practices and recommend improvements for efficiency.

Qualifications

• 5–8 years of experience as an Administrative Assistant supporting senior leaders.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook, Word).
• Experience managing multiple calendars, travel arrangements, and expense reports.

Preferred Skills

• Experience in a large corporate environment.
• Demonstrated flexibility and change management skills.