Administrative Assistant Job at SSi People in Framingham

This range is provided by SSi People. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$30.00/hr - $35.00/hr

Job Description

The Administrative Assistant will support a VP and two AVPs, for Global Talent Management and 2 AVPs. This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices.

Responsibilities include:

• Scheduling and maintaining multiple calendars of appointments and meetings
• Supporting and monitoring the on-going administration of HR and Talent program processes to ensure consistent and timely execution
• Coordinating travel itineraries and processing expenses
• Responding to questions, requests, and researching information
• Interfaces with a variety of customers on issues which are complex or of a confidential nature
• Involving appropriate Associates from other departments or divisions to resolve issues
• Providing functional guidance and training to other Associates within department and across the Corporate functions, as needed
• Analysing operating practices and creating/revising systems and procedures as necessary
• Organizing and maintaining files, record keeping systems, and office layout
• Overseeing and monitoring administrative projects
• Performing other duties as required or directed

Requirements

Administrative experience in a corporate setting required. Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment. Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word. Excellent communication manner, solid written and verbal communication skills and be customer service oriented.

• Able to effectively manage confidential and sensitive information
• Must thrive in a very busy atmosphere
• Proven success of juggling many things at one time and ability to shift gears and prioritize
• Willingness to learn, take direction well and be a team player
• Interest in Human Resources is a plus
• Ability to focus and get the job done while avoiding distractions
• Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical
• Strong ability to build relationships and collaborate with team members and other admins
• Great at being resourceful and leveraging relationships to problem solve

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Administrative