Administrative Assistant Job at TalentBurst in Framingham

Administrative Assistant

Framingham, MA 01701

3+ Months

• Potential to extend - TBD
• Hybrid; Tuesday and Wednesday in the office

Job Summary:

The Administrative Assistant – Mid level will support leaders of the Planning and Allocation team. They will provide administrative support requiring a broad and extensive knowledge of company policies, procedures, and practices. Collaborates with a variety of internal and external customers who work remotely on a variety of issues which require tact and diplomacy.

Major Areas of Responsibility:

• Schedules and maintain multiple calendars of appointments and meetings
• Coordinate travel itineraries and process expenses
• Responds to questions and requests and research information. Talks to a variety of customers on issues which are complex or of a confidential nature. Involves appropriate associates from other departments or divisions to resolve issues
• Analyses operating practices and builds/revises systems and procedures as vital
• Prioritize and maintains files, record keeping systems, and office layout
• Meetings (Catering, Booking Rooms, Follow up, etc.)
• Timekeeping
• Back-up Support to other Admins
• Supports all meetings and sessions held in the home office
• Order department supplies and supports in organizing new hire equipment
• Support training and conferences with prep and logistics needs

Required Skills:

• 5-8 years' experience as an Administrative Assistant with similar responsibilities
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Outstanding communication and interpersonal skills with proven organizational and administrative
• Must thrive in a very busy atmosphere
• Ability to service a large group of people (VP/AVPs) including large functional teams
• Proven success of balancing many things at one time and ability to shift gears and prioritize
• Change management skills and flexibility
• Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses is highly important
• Strong ability to collaborate with and cover other Administrative Assistants
• Great at being resourceful and leveraging relationships to problem solve
• Ability to appropriately work with data/information that is confidential in nature

Preferred Skills:

• Large corporate environment work experience highly preferred