The HT Group is hiring: Executive Assistant in Austin

The HT Group has a global client in Austin, TX, seeking an Executive Assistant who is resourceful, proactive, and detail-oriented to provide high-level administrative support to the CEO and CFO while collaborating with executive teams across multiple time zones. This individual will serve as the primary liaison for internal and external matters, manage complex schedules and travel, and drive organizational efficiency through leadership, discretion, and strong communication skills.

Responsibilities:

• Provide executive-level administrative support, including calendar management, travel arrangements, expense reporting, and meeting coordination for the CEO and CFO.
• Serve as the primary point of contact for internal and external stakeholders on behalf of the executive team.
• Plan and coordinate executive off-sites, events, and global travel logistics.
• Build and maintain executive calendars and oversee preparation of agendas, communications, and follow-ups for leadership meetings.
• Lead projects and initiatives that enhance collaboration and process improvements across global executive support teams.
• Maintain discretion with confidential matters while ensuring accuracy and timeliness in all deliverables.

Requirements:

• Bachelor’s degree in business administration or a related field.
• 8+ years of experience supporting executive leadership, with at least 5 years supporting CEO/CFO-level executives.
• Advanced proficiency in Microsoft O365 tools (Outlook, Teams, SharePoint, OneNote).
• Strong communication, organizational, and decision-making skills with the ability to manage competing priorities.
• Experience coordinating across global teams and time zones.
• High emotional intelligence, discretion, and ability to handle sensitive information.
• Familiarity with international travel and expense systems (e.g., Concur)

We are an equal opportunities employer and welcome applications from all qualified candidates.