Executive Assistant Job at Russell Tobin in New York

This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $65,000.00/yr

Our client is one of the world's leading media and entertainment companies. They are looking for a full-time Executive Assistant to join their team in New York, NY.

Title: Executive Assistant

Location: New York, NY

Pay Rate: $50,000-$65,000

Schedule: Hybrid (3 days onsite, 2 days remote) Subject to change based on Manager discussion or business need

Description:

The Executive Assistant is responsible for supporting the SVP, Distribution & Partnerships and their team. We are looking for an experienced and proactive individual who thrives in a collaborative, fast-paced environment and who values building strong relationships across the organization. This role is critical to enabling the success of our executive and broader team, and the ideal candidate will embody the company’s core values of transparency, trust, and teamwork.

Responsibilities:

• Calendar & Schedule Management: Own and creatively manage a highly dynamic and complex calendar involving executives at all levels, coordinating meetings across time zones and accommodating frequent changes. Demonstrate a results-driven approach to securing time with internal and external stakeholders.
• Relationship Management & Collaboration: Build strong, trusted relationships with other assistants, team members, and stakeholders. Be a culture carrier who contributes to a positive, team-oriented environment and proactively seeks ways to foster collaboration.
• Act as a key point of contact for both internal and external communications, prioritizing and streamlining information flow while representing the executive's voice and style.
• Confidentiality & Trust: Handle highly sensitive information with the utmost discretion. Build a deep level of trust with the executive team and others.
• Process Improvement: Continuously assess current workflows and processes. Recommend and implement improvements that enhance team efficiency and operational excellence.
• Office & Event Support: Assist with office administration, team events, and coordination of logistics and materials for meetings, both virtual and in-person.
• Responsiveness & Flexibility: Be highly responsive, with a can-do attitude and readiness to step in whenever and wherever needed, especially during high-priority moments.
• Project Management & Special Assignments: Assist with special projects and provide backup support for other assistants when required.

Basic Qualifications:

• Bachelor’s degree and five years of experience working in a corporate environment supporting senior executives, or an equivalent combination of education and experience
• Exceptional interpersonal skills with the ability to communicate effectively across all levels within the organization
• Organized and detail-oriented, with excellent judgment and decision-making
• High level of integrity and the ability to always maintain confidentiality
• Creative and resourceful problem-solver with a high degree of accountability
• Demonstrated ability to maintain composure under pressure
• Ability to successfully juggle competing priorities and meet deadlines
• Exceptional written and verbal communication skills
• Strong attention to detail and follow-up

Desired Characteristics:

• General understanding of and passion for the media industry
• Proven ability to thrive in a dynamic, fast-paced, deadline-driven work environment
• Strong cultural alignment with the values of transparency, trust, and teamwork

Additional Information:

• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other benefits and perks.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

We are an equal opportunities employer and welcome applications from all qualified candidates.