Counseling Center Secretary Job at Unionville-Chadds Ford School District in Ken

Job Description

Counseling Center Secretary at Unionville-Chadds Ford School District, located in Kennett Square, PA, United States. Education: High School Diploma or equivalent (minimum). This Administrative position is posted for qualified job seekers.

Job Responsibility

Position: Counseling Center Secretary, Unionville High School

Schedule: 7 hours per day, 185 days per year; 10-month position; Benefits eligible

Salary: $17.10 - $17.50 per hour

Position Summary: Provide primary support to School Counselors. Assist students of Unionville High School with college applications, scholarships, and financial aid. Assist Social Workers and School Psychologists in a secondary capacity.

Qualifications

To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualifications listed below represent minimum levels of educational achievement, training, skill, and/or ability necessary.

• High School Diploma or equivalent with training in business/secretarial field; Associate's or Bachelor's degree preferred
• Power School experience helpful
• Advanced Skills with Word, Excel, e-mail, and Google cloud-based technology
• Excellent time management skills; ability to prioritize work and deliver organized projects on time
• Reliability to handle confidential and sensitive information with high level of discretion
• Superior organizational skills; ability to handle frequent interruptions
• Excellent written and verbal communication skills are required, including telephone skills
• Knowledge of office procedures & ability to use equipment
• Positive attitude, flexibility, tactfulness
• Ability to work independently and as part of a team
• Ability to assess a situation and problem-solve calmly and confidently; maintain a safe and secure environment
• Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements
• Applicant must adhere to all local, state, federal, and school code employment requirements

Essential Duties

Employee must have the ability to perform the following essential functions on a timely basis with or without reasonable accommodations. To successfully perform this position, a person must be able to perform each essential duty satisfactorily.

• Calendars: schedule appointments, distribute passes, and arrange all conferences for all grades; use Calendly
• Process college applications, update Naviance with transcripts and college decisions
• Maintain and file permanent records (including standardized test scores)
• Complete registrations and withdrawals paperwork; update Naviance and PowerSchool
• Greet students and track sign-in/out of Counseling Center on Chromebook
• Respond to emails and calls, take messages, maintain phone log
• Coordinate escorts for counselors, social workers, school psychologist, and IST coordinator
• Schedule conference room use and some facility reservations
• Provide secretarial support for counselor presentations and events
• Provide and track all transcript requests from current students and graduates
• Filing is critical to keep student records accurate

Detailed Duties

• Coordinate fall visits from college representatives (Naviance/RepVisit); arrange meeting areas; track sign-ups and attendance; maintain college representatives list
• Manage scholarships: sponsor contacts, scholarships database, applicant preparation, advertisement, and Senior Awards Night preparation
• Financial Aid: one-on-one counseling with students/parents; attend workshops; monitor trends; participate in webinars
• Plan and host annual PHEAA Financial Aid Night
• Support Senior Awards Night: coordinate scholarships, manage presenters, and facilitate the event
• Maintain Leadership Programs information (HOBY, RYLA, PFEW, Mercy College of Business, CCYL, etc.)
• Publicize department information via Daily Bulletin, Studio 750, and Naviance
• Prepare and maintain annual Required Senior Survey for post-graduate reporting to PA Department of Education; update Naviance and in-house scholarships
• Provide end-of-year reports to Department Chair for next year’s School Profile
• Assist in registering new students and ensuring records are complete; coordinate with District Registrar; set up technology logins in PowerSchool, Naviance, Canvas; schedule counselor appointments for course selection
• Assist Testing: AP, PSAT; prepare signage; gather supplies; reserve testing space; cover counselors during AP breaks
• Assist in processing TCHS applications; arrange transportation and shadow opportunities
• Schedule shadow days and tours for interested students/parents; verify emergency forms and contact information
• Order supplies; maintain bulletin boards/notebooks; manage student forms and testing rooms
• Order and maintain SAT/ACT testing materials
• Withdraw students: provide forms, update PowerSchool, retrieve books/Chromebooks, send records
• Monitor UHS website; notify staff of changes
• Other duties as assigned

This position description does not limit the duties to be performed. Employees may be required to complete other job-related duties as requested by the supervisor.

End of posting. This description retains the original job information and context, but has been reformatted for clarity and accessibility.