MassBay Community College
Assistant Director of Special Events
MassBay Community College, Wellesley, Massachusetts, us, 02482
MassBay Community College
Assistant Director of Special Events
Wellesley Hills, MA, United States MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region's economic development. Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community. Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts. Position Summary: The ideal candidate will join a dynamic educational community, and have a desire and ability to serve a population of students with various needs and backgrounds. The Assistant Director of Special Events is responsible for the planning, coordination, and event management of all of the College's events. Reporting to the Vice President of Institutional Advancement, Marketing, and Communications, the Assistant Director of Special Events works collaboratively with faculty and staff across the College to help envision, strategically plan, and execute the College's events; manage room reservations; and support requests for meetings and events. Key Responsibilities and Duties: Collaborate with faculty and staff who initiate special events on vision, goals, themes, audiences, and overall measures of success for each on-campus event; Confer with event stakeholders to determine event logistics, including room reservations and set-up, AV equipment and technology support, catering, linens, and other details; Develop a detailed run of show for each event and accurate room layouts; Complete on-site setups and oversee logistics for College events; attend College events on evenings and weekends as necessary; Organize and maintain inventory of Special Events equipment and materials; Supervise and manage part-time event coordinators to support occasional weekend and evening events; Serve as the administrative point of contact for the College's event booking system 25 Live; Serve on committees with the Vice President of Institutional Advancement, Marketing, and Communications and other key members of the College community to plan, organize, and execute successful large college-sponsored events; Coordinate and schedule catering orders; support dining services operations; Create, maintain, and share event calendars to promote attendance at events; Coordinate Campus Programming Meetings to facilitate planning and coordination of events; Serve as primary contact for external client inquiries for on-campus rental space; Maintain and update the price list of all rental rates; work with the Fiscal department to prepare client invoices; Other duties as assigned. Commitment to Equity: Support MassBay's commitment to the Equity Agenda; Support MassBay's commitment to being anti-racist; Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity, and inclusion. Required Qualifications: Associate degree with five years of related experience or bachelor degree with three years of related experience; Strong knowledge of event planning and logistics, space management, audio/visual coordination, decoration, entertainment, signage, vendor and guest management, catering, promotion, as well as event advertising and promotion; Proven ability to successfully handle multiple projects simultaneously and meet critical deadlines; Demonstrates ability to work collaboratively and effectively with various constituencies; Must be able to lift and/or cart up to 30 pounds of events equipment and stand for long periods of time; Proven communicator with solid writing and verbal communications skills; This position is in-person and requires evening and weekend hours. Preferred Qualifications: Sensitivity and commitment to the goals of Affirmative Action; Experience working in an environment serving students like or similar to the community college population; Demonstrates commitment to working with students in need; Bachelor's degree in a related field; Seven years of related experience, two years in a supervisory role; Experience with 25Live or comparable event booking system; Experience with contracts and invoices, maintaining financial records and adhering to budgets; Experience in a higher education institution, community college preferred. Additional Information: Salary Range: $85,000 - $90,000 Array of choices for health insurance plans to meet individual/family needs; Affordable Dental Insurance and vision discount program; 12 paid State/Federal holidays; Generous sick, vacation, and personal time; Flexible Spending Plans to reduce your taxable income; Low-cost basic and optional life insurance; Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement; Thinking to save more money towards retirement: consider Deferred Compensation plans; Tuition Benefits for employees and dependents at state colleges and universities; Free Employee Assistance Program (EAP); Eligibility towards Public Service Loan Forgiveness (PSLF); Free gym and parking on campus. Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities.
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Wellesley Hills, MA, United States MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region's economic development. Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community. Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts. Position Summary: The ideal candidate will join a dynamic educational community, and have a desire and ability to serve a population of students with various needs and backgrounds. The Assistant Director of Special Events is responsible for the planning, coordination, and event management of all of the College's events. Reporting to the Vice President of Institutional Advancement, Marketing, and Communications, the Assistant Director of Special Events works collaboratively with faculty and staff across the College to help envision, strategically plan, and execute the College's events; manage room reservations; and support requests for meetings and events. Key Responsibilities and Duties: Collaborate with faculty and staff who initiate special events on vision, goals, themes, audiences, and overall measures of success for each on-campus event; Confer with event stakeholders to determine event logistics, including room reservations and set-up, AV equipment and technology support, catering, linens, and other details; Develop a detailed run of show for each event and accurate room layouts; Complete on-site setups and oversee logistics for College events; attend College events on evenings and weekends as necessary; Organize and maintain inventory of Special Events equipment and materials; Supervise and manage part-time event coordinators to support occasional weekend and evening events; Serve as the administrative point of contact for the College's event booking system 25 Live; Serve on committees with the Vice President of Institutional Advancement, Marketing, and Communications and other key members of the College community to plan, organize, and execute successful large college-sponsored events; Coordinate and schedule catering orders; support dining services operations; Create, maintain, and share event calendars to promote attendance at events; Coordinate Campus Programming Meetings to facilitate planning and coordination of events; Serve as primary contact for external client inquiries for on-campus rental space; Maintain and update the price list of all rental rates; work with the Fiscal department to prepare client invoices; Other duties as assigned. Commitment to Equity: Support MassBay's commitment to the Equity Agenda; Support MassBay's commitment to being anti-racist; Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity, and inclusion. Required Qualifications: Associate degree with five years of related experience or bachelor degree with three years of related experience; Strong knowledge of event planning and logistics, space management, audio/visual coordination, decoration, entertainment, signage, vendor and guest management, catering, promotion, as well as event advertising and promotion; Proven ability to successfully handle multiple projects simultaneously and meet critical deadlines; Demonstrates ability to work collaboratively and effectively with various constituencies; Must be able to lift and/or cart up to 30 pounds of events equipment and stand for long periods of time; Proven communicator with solid writing and verbal communications skills; This position is in-person and requires evening and weekend hours. Preferred Qualifications: Sensitivity and commitment to the goals of Affirmative Action; Experience working in an environment serving students like or similar to the community college population; Demonstrates commitment to working with students in need; Bachelor's degree in a related field; Seven years of related experience, two years in a supervisory role; Experience with 25Live or comparable event booking system; Experience with contracts and invoices, maintaining financial records and adhering to budgets; Experience in a higher education institution, community college preferred. Additional Information: Salary Range: $85,000 - $90,000 Array of choices for health insurance plans to meet individual/family needs; Affordable Dental Insurance and vision discount program; 12 paid State/Federal holidays; Generous sick, vacation, and personal time; Flexible Spending Plans to reduce your taxable income; Low-cost basic and optional life insurance; Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement; Thinking to save more money towards retirement: consider Deferred Compensation plans; Tuition Benefits for employees and dependents at state colleges and universities; Free Employee Assistance Program (EAP); Eligibility towards Public Service Loan Forgiveness (PSLF); Free gym and parking on campus. Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities.
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